Cloudflare

Administrative Assistant

Cloudflare

full-time

Posted on:

Location Type: Hybrid

Location: Tokyo • Japan

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About the role

  • Managing complex calendars and scheduling appointments.
  • Coordinating all aspects of travel, including visa and passport requirements.
  • Preparing and submitting expense reports.
  • Overseeing internal and external meeting logistics.
  • Assisting and supporting executives in their communications with their teams, within the company, and externally.
  • Collaborating with and supporting an APAC office administrator.
  • Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution.
  • Managing and ordering office supplies, including stationery, drinks, and snacks.
  • Handling incoming and outgoing mail and packages, including sorting and shipping.
  • Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized.
  • Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding.

Requirements

  • Strong written and verbal communication skills, in both Japanese and English
  • Exceptional attention to detail.
  • Strong sense of urgency and proactiveness
  • Strong organizational skills
  • Ability to manage time effectively with limited or no supervision
  • A "no task is too large or small" attitude
  • Ability to quickly adapt to new challenges and take ownership of the position.
  • Experience in a company as it grows from startup to maturity
  • Ability to communicate and collaborate effectively with a wide range of internal and external stakeholders.
Benefits
  • Cloudflare is proud to be an equal opportunity employer.
  • We are committed to providing equal employment opportunity for all people and place great value in both diversity and inclusiveness.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills
written communicationverbal communicationattention to detailsense of urgencyproactivenessorganizational skillstime managementadaptabilityownershipcollaboration