Office Manager – Executive Assistant
CloserStill Media
full-time
Posted on:
Location Type: Hybrid
Location: New York City • New York • United States
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About the role
- Provide high-level administrative support to the President
- Manage complex calendars and scheduling (Outlook)
- Coordinate and arrange domestic and international business travel
- Prepare and process expense reports
- Assist with highly confidential documents and sensitive information
- Prepare reports, presentations, and business correspondence
- Organize company meetings, board meetings, and internal events
- Liaise with staff on behalf of leadership
- Support Event Directors and Managers as required
- Oversee the daily operations of the NYC office
- Develop and maintain office communication protocols and administrative procedures
- Implement and streamline office systems and processes
- Maintain office condition and coordinate necessary repairs
- Liaise with facility management vendors, including cleaning, catering, and security services
- Monitor and manage office inventory and supplies
- Greet and assist visitors
Requirements
- Proven experience in a similar Office Manager and/or Executive Assistant role (essential)
- Strong Outlook calendar management skills
- Excellent IT proficiency (Microsoft Office required)
- Strong numerical and organizational skills
- Salesforce knowledge (helpful but not essential)
- High level of discretion and trustworthiness
- Exceptional attention to detail
- Ability to multitask and prioritize effectively
- Calm and patient under pressure
- Strong written and verbal communication skills
- Collaborative team player with a proactive approach
Benefits
- Competitive salary
- Comprehensive benefits package
- Opportunities for travel
- Exposure to executive leadership
- Collaborative environment
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementexpense report processingreport preparationpresentation preparationbusiness correspondenceoffice systems implementationinventory managementschedulingnumerical skillsIT proficiency
Soft Skills
discretiontrustworthinessattention to detailmultitaskingprioritizationcalm under pressurewritten communicationverbal communicationcollaborationproactive approach