ClosedLoop

Project Manager

• Project Planning & Execution
• Translate campaign briefs and SOWs into detailed project plans, timelines, and task assignments.
• Coordinate internal and external resources to deliver digital campaigns on time and with all necessary assets.
• Manage Google Drive and DAM organization for all client materials.
• Proactively identify roadblocks and recommend solutions.
• Team & Client Communication
• Serve as the center point to align internal teams and clients.
• Coordinate internal status meetings to keep projects on track.
• Gather and communicate feedback, updates, and approvals.
• Facilitate weekly performance reviews and QBRs with client and internal teams by scheduling the meetings, taking notes, assigning tasks coming from client conversations, managing follow-up communication, and setting deadlines.
• Communicate proactively with clients around deadlines & upcoming needs.
• Budget & Scope Management
• Track resources and deliverables to ensure projects stay on budget and within scope.
• Ensure that campaigns are pacing on track to budget and own budget accuracy for a very complex client account.
• Record monthly client spend across channels in internal systems for billing.
• Facilitate contracts / IOs for media vendors.
• Flag scope changes and assist in preparing change orders or updated estimates.
• Quality Control & Delivery
• Oversee QA processes for creative assets, media placements, and digital builds.
• Ensure final deliverables meet client expectations and agency standards.
• Coordinate asset hand-offs to the media team for implementation.
• Process Optimization
• Help improve agency processes, templates, and workflows as needed.

Advertising Project Manager