Lead the administration and tracking of contracts and subgrants, including approvals, renewals, compliance, and vendor relations, in collaboration with outside counsel
Drive the maintenance of secure, effective technology systems and ensure cybersecurity protocols are implemented and followed, in coordination with external IT vendors and Advisor, Compliance
Manage day-to-day office operations, supplies procurement, and facility needs to ensure a productive and safe work environment at Climate Power’s offices and co-working spaces.
Develop, review, update, and enforce administrative policies and procedures in line with organizational standards and best practices, including travel policies, booking platforms, and monthly organizational time tracking
Ensure compliance with all internal policies, regulatory requirements, and reporting obligations related to administration, including state-level employer registrations and remittances, in collaboration with the Advisor, Compliance, Director, Human Resources, and external vendors.
Work with key stakeholders to plan and coordinate logistics for internal and external events, meetings, and conferences as needed, including large-scale all-staff retreats.
Ensure mail and packages are routed properly, and manage outgoing shipping as needed
Assist in leading operational integration during periods of organizational change (e.g., new system launches, new policies)
Contribute to effective internal communication channels between project teams and the Operations department
Maintain team Google Drive files, ensuring clear organization and alignment with document retention policy
Provide logistical and administrative support to department leadership and day-to-day administrative duties as needed
Lead special projects as needed
Additional responsibilities may be assigned as needed and capacity dictates.

Requirements

7+ years of experience in administration, operations, or a related role, ideally in mission-driven organizations
3 years of people and/or project management experience; demonstrated success in leading departments and diverse teams and managing complex projects.
Experience with contract and/or grants management, vendor relations, administrative compliance, policy development, and event planning.
Experience with technology adoption and IT/cybersecurity initiatives, especially in partnership with external vendors.
Excellent organizational, communication, and interpersonal skills.
Ability to work independently, manage multiple priorities, and adapt to evolving organizational needs.
Willingness to stay up to date on best practices and trends relative to the work and projects in their purview.
Proficiency in Microsoft Word, Excel, and Google Workspace.

Benefits

Medical, Dental, and Vision insurances 100% paid for employee 50% for their dependents
Unlimited Paid Time off, including every other Friday and extended summer, fall, and winter breaks
401(k) with 5% match
Education Assistance, including student loan repayment program
Sabbatical Leave
Employee Assistance Program
Monthly Tech Allowance
Cell Phone Stipend
Work From Home Stipend, for home office furniture
Treat Yourself Funds

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

contract managementgrants managementadministrative compliancepolicy developmentevent planningcybersecuritytechnology adoptionproject managementoperations managementvendor relations

Soft Skills

organizational skillscommunication skillsinterpersonal skillsindependent workadaptabilityleadershipteam managementmulti-priority managementproblem-solvingcollaboration