Climate Power

Director

• Lead the administration and tracking of contracts and subgrants, including approvals, renewals, compliance, and vendor relations, in collaboration with outside counsel
• Drive the maintenance of secure, effective technology systems and ensure cybersecurity protocols are implemented and followed, in coordination with external IT vendors and Advisor, Compliance
• Manage day-to-day office operations, supplies procurement, and facility needs to ensure a productive and safe work environment at Climate Power’s offices and co-working spaces.
• Develop, review, update, and enforce administrative policies and procedures in line with organizational standards and best practices, including travel policies, booking platforms, and monthly organizational time tracking
• Ensure compliance with all internal policies, regulatory requirements, and reporting obligations related to administration, including state-level employer registrations and remittances, in collaboration with the Advisor, Compliance, Director, Human Resources, and external vendors.
• Work with key stakeholders to plan and coordinate logistics for internal and external events, meetings, and conferences as needed, including large-scale all-staff retreats.
• Ensure mail and packages are routed properly, and manage outgoing shipping as needed
• Assist in leading operational integration during periods of organizational change (e.g., new system launches, new policies)
• Contribute to effective internal communication channels between project teams and the Operations department
• Maintain team Google Drive files, ensuring clear organization and alignment with document retention policy
• Provide logistical and administrative support to department leadership and day-to-day administrative duties as needed
• Lead special projects as needed
• Additional responsibilities may be assigned as needed and capacity dictates.

Administrative Director