Climate Policy Initiative

Operations

• Provide administrative support throughout the grant lifecycle for the UK & ZA Program, including:
• Pre-Award / Proposal Support (20%):
• Support due diligence assessments for existing and prospective donors
• Maintain and update funder platform registrations and organizational profiles
• Maintain grant management platforms (e.g., Fluxx Grantseeker), tracking proposal pipelines and deadlines in coordination with project teams
• Post-Award (50%):
• Monitor progress of awarded grants and ensure compliance with funding requirements
• Track key grant milestones and reporting deadlines to support timely execution
• Draft consultant contracts; review and process invoices and supporting documentation
• Liaise with relevant departments (HR, Finance, Operations) to ensure compliance with organizational policies and donor requirements
• Support Project Delivery Leads and collaborate with the Finance Grants Manager on project invoicing and financial reporting
• Monitor grant payment schedules and income requests, ensuring timely coordination with Finance
• Maintain complete and audit-ready project files, including document storage, approvals, and file reviews in SharePoint
• Schedule and coordinate meetings with Project Delivery Leads, including preparing agendas and capturing notes
• Coordinate donor reporting processes, including compiling inputs and tracking submission deadlines
• Coordinate grant close-out processes across the portfolio
• Support grant-related audits
• Grant Portfolio Management (30%):
• Maintain oversight of grant records, donor requirements, and documentation across the portfolio
• Ensure accuracy and completeness of data in grant management systems
• Contribute to the continuous improvement of internal grant management systems and processes
• Support implementation of internal project management policies and procedures
• Assist in training and capacity building related to grant management and donor compliance
• Facilitate knowledge management by organizing and maintaining accessible project documentation
• Collaborate with global CPI teams to support consistent and efficient project operations

Junior Operations Associate – Grant Coordinator