Executive Assistant
ClickUp
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Operate with a high degree of autonomy; assess incoming requests, set priorities, and make day-to-day decisions to keep executives aligned and moving, escalating only when needed.
- Oversee complex calendar and meeting management for executive leaders, including scheduling, preparing agendas, coordinating logistics, and capturing meeting notes to ensure efficient operations.
- Coordinate domestic and international travel arrangements, manage accommodations and itineraries, and proactively handle changes or issues as they arise.
- Support event planning and coordination, including organizing internal meetings and team offsites; manage logistics and collaborate with stakeholders to ensure successful execution.
- Handle executive communications by proactively managing correspondence, emails, and requests, and surfacing critical issues or opportunities requiring leadership attention.
- Prepare, edit, and organize documents, reports, and compelling presentation materials for meetings and company initiatives.
- Collaborate with administrative professionals and cross-functional teams to align on processes and ensure seamless support across the organization.
- Exercise discretion and maintain confidentiality while handling sensitive information.
Requirements
- 5+ years of experience as an Executive Assistant supporting multiple executives simultaneously.
- Demonstrated ability to execute with limited direction; strong judgment in knowing when to decide independently vs. when to escalate.
- Strong organizational and time management skills with the ability to prioritize effectively.
- Excellent written and verbal communication skills.
- Proficiency in Google Apps, particularly Google Calendar, and Google Docs, Google Sheets (bonus if proficient in ClickUp)
- Demonstrated ability to manage complex calendars and coordinate executive travel logistics.
- A proactive problem-solver with a high degree of attention to detail.
Benefits
- Flexible working hours
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting managementtravel logisticsevent planningdocument preparationreport organizationpresentation materialsproblem-solvingattention to detail
Soft Skills
autonomyjudgmentorganizational skillstime managementcommunication skillsdiscretionconfidentialitycollaboration