ClearDesk

Bookkeeper

• Process invoices in Bill.com or QuickBooks Online
• Track and reconcile credit card transactions and receipts
• Manage payroll processing (weekly hourly + semi-monthly salary payroll)
• Monitor employee vacation and leave requests in Monday.com and Google Sheets
• Record and track staff expense reimbursements
• Perform regular bank reconciliations
• Enter and manage revenue and receivables; prepare and post journal entries
• Record debt service payments and payroll allocations
• Support preparation of nonprofit financial statements (Statement of Activities, cash flow analysis, etc.)
• Provide accurate, timely financial data to leadership and the fractional CFO
• Research and resolve discrepancies and improve processes

• Manage weekly billing for services and payroll for caregivers, ensuring accuracy and timeliness
• Maintain financial records in QuickBooks, including accounts payable/receivable and reconciliations
• Process payroll through ADP, staying compliant with schedules and deadlines
• Use WellSky to capture billing and payroll data
• Communicate with office staff to process transactions, review accounts, and finalize billing tasks
• Support backlog and catch-up tasks caused by prior inconsistencies in bookkeeping
• Ensure reliable availability for recurring weekly tasks without delays
• Collaborate with supervisors on hours, progress, and financial tracking
• Assist with system transitions, such as moving to QuickBooks Online if needed

ClearDesk

Bookkeeper

Bookkeeping and Payroll Coordinator

Finance and Billing Associate