ClassLink

Executive Assistant – CEO

ClassLink

full-time

Posted on:

Location Type: Hybrid

Location: Clifton • New Jersey • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $80,000 - $90,000 per year

About the role

  • Manage the CEO's schedule, including scheduling meetings and appointments.
  • Coordinate and prioritize appointments, ensuring the CEO's calendar is up to date.
  • Coordinate travel arrangements for the CEO, including booking flights, hotels, and transportation, and updating the calendar with itineraries.
  • Schedule meetings and appointments, ensure meeting rooms are prepared, and arrange meals when appropriate.
  • Ensure that any meeting materials are delivered to all participants in advance.
  • Prepare meeting agendas/notes.
  • Attend meetings with the CEO when requested, take notes, and follow up on action items as needed.
  • Manage correspondence while helping to build and maintain relationships.
  • Screen and prioritize emails and other correspondence, including those received outside business hours.
  • Assist in coordinating RFPs, interns, special projects, and initiatives as assigned by the CEO.
  • Track project deadlines, milestones, and deliverables.
  • Organize and maintain files, records, and confidential information.
  • Ensure all documentation/spreadsheets are accurate and up to date.
  • Keep online files organized in office network folders and online drive folders.
  • Conduct research as needed.
  • Manage and maintain our headquarters in Clifton, NJ.
  • This includes keeping our kitchen and supply room stocked and ensuring the office is always presentable for client meetings.
  • Research and manage office contractors as needed.
  • Assist with office design projects as needed.
  • Build and maintain relationships with internal and external stakeholders, including employees, clients, vendors, and partners.
  • Maintain strict confidentiality of sensitive information and handle confidential matters with discretion.
  • Office events and annual holiday party

Requirements

  • Must live local to our Clifton, New Jersey office and be able to come in as needed.
  • 5+ years of executive assistant /administrative assistant experience at the senior executive level
  • Experience working in a fast-paced, open office space, highly techy, and collaborative environment.
  • Excellent organizational and interpersonal skills
  • Strong written and verbal communication skills.
  • Strong online research skills and ability to learn new tools quickly
  • Creative problem-solving and critical-thinking skills
  • Ability to multitask and prioritize tasks effectively.
  • Attention to detail and a high level of accuracy.
  • Discretion and professionalism when handling sensitive information.
  • Ability to work independently and collaboratively in a team environment.
  • Flexibility to adapt to changing priorities and deadlines.
  • Highly proficient skills in Microsoft Office and Google Suite (certifications a plus)
  • Bachelor's Degree (graduate degree a plus)
Benefits
  • Generous Paid Time Off : 4+ weeks of vacation and 13+ paid holidays
  • Parental Leave : 12 weeks fully paid for all parents
  • Retirement : 401(k) with 0.5:1 company match
  • Comprehensive Health Coverage : Medical, dental, and vision plans
  • Insurance : Company-paid life, short-term disability, and long-term disability, plus voluntary options including supplemental life, accident, and pet insurance
  • Volunteer Time Off: Give back through ClassLink Cares paid volunteer days
  • Lifelong Learning: Tuition reimbursement for continued education
  • Growth & Development: Coaching and internal programs to support career and personal growth
  • Supportive Culture: A workplace that values curiosity, compassion, and continuous learning
  • Connection & Community: Annual company retreats and team events with bright, fun coworkers

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
executive assistant experienceadministrative assistant experienceonline research skillsmultitaskingattention to detailproject trackingmeeting preparationconfidential information managementschedulingtravel arrangements
Soft skills
organizational skillsinterpersonal skillswritten communicationverbal communicationproblem-solvingcritical thinkingdiscretionprofessionalismflexibilityteam collaboration
Certifications
Microsoft Office certificationGoogle Suite certificationBachelor's Degreegraduate degree