City Heights Community Development

Program Manager

• Identify and secure funding to support Economic Development initiatives, including small business development, small business finance, workforce development, storefront improvement, and other programs
• Plan and implement funded programs, including outreach, qualifying business clients, enrolling clients and providing technical assistance
• Track data, maintain accurate records, manage program budget, and prepare and submit all required reports
• Participate in Economic Development team meetings and Program Manager team meetings
• Represent the organization in external meetings and acts as representative to a variety of public agencies, businesses, community groups and other nonprofit organizations; fosters collaborative working relationships with them to accomplish mutual goals and objectives
• Provides for the selection, training, professional development of subordinate staff, where present, and makes recommendations on hiring, termination, promotion and discipline as needed
• Performs complex administrative duties requiring oversight, attention to detail and analysis, including assisting the leadership team in organizational development, strategic planning and financial analysis
• Manage several projects with competing deadlines with coinciding reporting requirements
• Produce detailed proposals for events to include event timeline, volunteer roles and projects, manage registration lists/RSVPs, and database
• Ensure all permits, insurance, legal, health and safety obligations are filed properly
• Track and collect data to input in database to help guide and inform future economic development goals and resources

Economic Development Program Manager

Executive Assistant

• Provide high-level, confidential administrative support to Executive Leadership
• Manage highly sensitive information and materials with discretion, including legal, financial, board, and organizational matters
• Draft, safeguard, and proofread correspondence and communications on behalf of the CEO and executive leadership
• Serve as a trusted gatekeeper, exercising judgment in prioritizing executive access, communications, and scheduling
• Coordinate confidential communications with funders, government officials, and key stakeholders
• Support CEO and executive leadership with governance, compliance, reporting deadlines, and confidential matters
• Manage schedules, arrange meetings, distribute agendas, and coordinate logistics
• Attend meetings, take notes, and communicate action items to participants
• Assist with research, data compilation, and report preparation to support the executive team’s work
• Organize and maintain both electronic and hard copy files to ensure access and security
• Handle travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries
• Plan and organize special events, conferences, or workshops, including securing venues, catering, and preparing materials
• Prepare and edit presentations for executive meetings and public engagements
• Serve as a point of contact for internal and external stakeholders, managing relationships and communications effectively
• Oversee special projects assigned by leadership, managing timelines, communication, and resources
• Staff the front desk as needed, answer calls, and maintain office supplies and equipment
• Complete general administrative tasks, including drafting documents, preparing reports, ordering supplies, and managing records
• Perform additional duties as assigned by leadership