Circular Action Alliance

Paralegal

• Manage intake, tracking, and follow-through for Legal requests.
• Maintain a centralized tracker of matters, status, dependencies, and next steps; escalate stalled items through established channels.
• Support contract and amendment workflows, including routing, approvals, and execution steps, in alignment with delegation of authority requirements and established Procurement/CLM processes.
• Maintain organized contract and matter records, including accurate (non-interpretive) metadata, in the CLM system and other Legal repositories.
• Conduct basic legal research and information gathering on federal, state, and local laws and regulations relevant to CAA (including multi-state regulatory frameworks); maintain organized reference materials.
• Provide corporate governance and entity management support, as assigned (e.g., corporate records, filing calendars, checklists).
• Support compliance and policy administration, as assigned (e.g., policy repositories, review/update cycles, approval coordination, and training acknowledgments/records where applicable).
• Coordinate administrative aspects of outside counsel matters, as assigned (e.g., matter files, inputs, timelines, and budget/invoice tracking), and ensure consistent document organization.
• Support litigation, disputes, and investigations assigned (e.g., document collection and organization, basic chronologies, legal hold tracking, and e-discovery logistics with IT/vendors/outside counsel under attorney direction).
• Develop and maintain Legal process guides, checklists, and reference materials (e.g., intake guidance, routing steps, playbooks for common workflows).
• Follow confidentiality and records-management requirements, including appropriate handling of sensitive and privileged materials.
• Other job-related duties as assigned.

Program Manager

• Oversee Maine program contracts and strategic partner relations
• Serve as primary CAA liaison to the Maine Department of Environmental Protection (DEP)
• Ensure CAA meets performance metrics outlined in statute, regulations and contracts
• Coordinate with the CAA national team for registration, reporting and fee collection processes
• Support the development of guidance materials for producers
• Manage auditing, technical assistance, procurement, and other operating functions
• Coordinate strategic partners and engage local communities and stakeholders
• Conduct required studies and manage data and reporting obligations
• Track and analyze needs assessments for EPR programs
• Provide regular updates to CAA leadership on EPR program development
• Represent CAA in state and regional meetings

Operations

• Collect, organize, and analyze data from various sources related to EPR implementation and recycling services.
• Prepare regular reports and presentations for internal and external interest holders.
• Monitor and track key performance indicators (KPIs) related to waste diversion and recycling programs.
• Maintain accurate records of compliance documents, tracking forms, and other paperwork.

Paralegal

Program Manager

Operations Coordinator