Cint

Chief of Staff to CTO

Cint

full-time

Posted on:

Location Type: Remote

Location: Germany

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Job Level

Lead

About the role

  • Coordinate calendar management.
  • Maintain a calendar to manage meetings, travel, out of office, special events and important corporate meetings.
  • Make travel arrangements expeditiously and accurately; gather and present information on travel times and alternatives in a clear, understandable format with all information needed
  • Assist with basic technology functions to support Executive meetings, such as: video conferencing, AV equipment setup, visual presentation, etc
  • Partner with other Executive Assistants and Workspaces team.
  • Support the planning and execution of quarterly Company Meetings with the Executive Leadership Team
  • Work on assignments that are sensitive in nature and require complete confidentiality
  • Prepare and track expense reports and receipts
  • Open/create purchase requisitions and handle other budget/financial process related activities
  • Handle special projects and events as they come up (e.g., conferences, local corporate/team events, holiday events, new employee first-day welcome)
  • Own preparation and follow-up for key leadership meetings (GLT, select department reviews, All Hands), including agenda shaping, pre-reads, action tracking, and decision logs
  • Support light budgeting and financial tracking for the executive office (e.g. headcount planning inputs, cost tracking, scenario prep in partnership with Finance)
  • Drive execution of cross-functional initiatives sponsored by the executive, from scoping through delivery
  • Prepare concise briefs, summaries, and recommendations to support executive decision-making

Requirements

  • Strong executive administrative experience in busy, fast-paced environment
  • Experience as an EA partner to a C-Suite/CXO preferred
  • Experience in tech field as an EA preferred
  • Ability to thrive in a fast-paced environment and be proactive and anticipate needs
  • Must possess exceptional professionalism and superior interpersonal and communication skills (both written and verbal) with a demonstrated ability to collaborate effectively with all levels of leadership and teams
  • A love of technology and using non-paper processes to get things done
  • Experience managing complex calendars and coordinating meetings internally and externally, and coordinating travel across multiple time zones with multiple stops
  • High integrity and discretion on confidential and sensitive issues
  • Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint
  • Proficient in travel booking.
  • Open to traveling occasionally
Benefits
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel arrangementsexpense reportingbudget trackingproject managementAV equipment setupvideo conferencingmeeting coordinationbrief preparationdecision tracking
Soft Skills
professionalisminterpersonal skillscommunication skillscollaborationproactivitydiscretionintegrityadaptabilityanticipation of needsconfidentiality