Chuck Latham Associates, Inc.

Accounts Payable

• Oversee A/P Invoice processing: Use Concur invoice processing system to assist in sorting invoices as they come in, distribute out for approvals, code invoices, and upload into SAGE.
• Assist budget managers with purchase order creation in Concur and maintaining PO tracking and invoice integration.
• Issue A/P checks on a weekly to bi-weekly basis. Coordinate with signor’s schedules for signatures and mail checks.
• Manage Concur, employee expense reporting system. Responsible for system controls to ensure data integrity, maintain system setup, approve employee expense reports, and ensure adherence to Travel & Entertainment policies.
• Manage the corporate credit card program, including set up and termination of accounts and managing payments for department purchasing cards.
• Complete month-end close procedures related to assigned tasks for each company and assist Controller with financial statement preparation by reviewing general ledger entries for accuracy and account reconciliations.
• Assist with accounting for subsidiary companies as needed.
• Process quarterly tax estimates, extensions, returns and payments for each based on information provided by Tax Accounting Firm.
• Regularly work with Executive Assistant, IT Director, HR Generalist and Payroll Manager.
• Obtain Certificates of Insurance from insurance broker as requested.
• Administer eFax accounts for employees.
• Process quarterly tax payments by state for each entity.
• Complete and file 1099 forms annually.
• Assist with annual tax return schedule preparation.
• Assist with audit file preparation.
• Participate in meetings and activities.
• Assist A/R Staff Accountant and act as back-up when needed.
• Assist Fractional CFO, Controller and Senior Staff Accountant with special projects as needed.
• Work with various employees from executive team members, budget managers, sales team members, district managers, operations department or any other employee that has a question for the Accounting and Finance Department.

Accounts Payable Specialist