Executive Assistant to the President – CEO
Christianity Today
full-time
Posted on:
Location Type: Remote
Location: Illinois • United States
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Salary
💰 $75,000 - $80,000 per year
About the role
- Manage complex calendars, strategically balancing meetings, events, and essential work margins
- Serve as the primary communication gateway, handling correspondence and appointments with discretion and professionalism
- Represent CT and the President & CEO in communications when appropriate, maintaining the highest standards of professional representation
- Act as a strategic liaison between the President & CEO and internal/external ministry partners, including Board of Directors, President’s Council and major donors
- Facilitate relationship management with the President & CEO’s direct reports and convene senior administrators to ensure alignment and collegiality
- Coordinate and prepare for high-profile speaking engagements, including but not limited to: Researching and vetting speaking opportunities, Managing event logistics and travel arrangements, Preparing background materials and presentation support
- Support media interactions by helping prepare talking points, scheduling interviews, and managing related logistics
- Plan and execute domestic and international travel arrangements
- Coordinate internal and external meetings, including but not limited to: Mission Advancement fundraising events One-on-one sessions Annual strategy sessions All-staff retreats Regional events, interfacing with external contractors as needed
- Manage and process expense reports, ensuring accuracy, proper documentation, and timely submission for monthly recording and reimbursement
- Prepare and reconcile monthly expense reports for assigned departments, adhering to company policies and budget codes
- Monitor and maintain accurate financial records related to executive expenses, including tracking expenditures against budgets and flagging any variances
- Coordinate and complete detailed expense reporting, including gathering receipts, inputting data into systems (e.g., Concur and Bill), and ensuring all necessary approvals are obtained
- Develop and implement efficient documentation and administrative systems
- Provide comprehensive meeting support through detailed notetaking and follow-up
- Assist with special projects that advance the organization's strategic goals
- Perform additional job-related duties as assigned
Requirements
- Proven experience as an executive assistant or high-level administrator
- High school diploma required; college degree preferred
- Demonstrated proficiency with technology and emerging work tools
- Strong alignment with CT's mission and Christian values
Benefits
- CT offers a comprehensive benefits package - check out our careers page to learn more
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementevent logisticsexpense reportingfinancial record managementdocumentation systemsnotetakingproject management
Soft Skills
communicationprofessionalismrelationship managementstrategic liaisonalignmentcollegialitydiscretion
Certifications
high school diplomacollege degree