Chime

Administrative Assistant

Chime

full-time

Posted on:

Location Type: Remote

Location: Missouri • United States

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About the role

  • Manage the Chief Growth Officer’s calendar, including scheduling, prioritizing, and coordinating internal and external meetings.
  • Prepare and edit PowerPoint presentations, briefing materials, and meeting documents.
  • Assist with developing sales proposals and related materials.
  • Draft, proofread, and revise contracts and related agreements.
  • Coordinate contract execution, including tracking redlines, managing approval workflows, and collecting signatures.
  • Ensure all finalized contracts are properly stored and maintained in designated repositories.
  • Load and circulate contracts for internal and external signatures in e-signature program.
  • Oversee scheduling and logistical coordination across teams and with external stakeholders.
  • Support planning and logistics for internal meetings, client meetings, and cross-functional sessions.
  • Maintain version control and ensure access to accurate, up-to-date documents.
  • Locate, organize, and maintain files in SharePoint and other shared systems.
  • Run reports and queries from MemberSuite or HubSpot as requested.
  • Maintain accurate records in CRM and project management tools.
  • Support project documentation and track progress against timelines.
  • Draft routine communications, updates, and emails on behalf of the Foundation team.
  • Prepare and submit expense reports for the Chief Growth Officer and other assigned leaders.
  • Coordinate travel arrangements and logistics.
  • Provide support with Hubspot data hygiene.
  • Provide administrative support to Strategic Solutions team as needed to support revenue growth.
  • Other duties as assigned.

Requirements

  • Bachelor’s degree required.
  • 3+ years of experience in an Administrative Assistant, or project support role; experience in a professional association or healthcare environment preferred.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with SharePoint, CRM platforms, and collaboration tools (Zoom, Teams, Box, etc.) strongly preferred.
  • Excellent written and verbal communication skills with strong attention to detail.
  • Demonstrated ability to manage multiple tasks, set priorities, and meet deadlines.
  • Ability to work effectively in a remote setting, both independently and collaboratively.
  • Strong judgment, discretion, and professionalism when handling sensitive information.
  • Proactive problem-solving mindset and commitment to continuous process improvement.
Benefits
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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementcontract draftingproofreadingversion controlreportingproject documentationexpense reportingdata hygienesales proposal developmentlogistical coordination
Soft Skills
written communicationverbal communicationattention to detailtask managementprioritizationdeadline managementprofessionalismproblem-solvingdiscretioncollaboration
Certifications
Bachelor's degree