Chesapeake Bay Trust

Communications

• Work closely with programmatic staff to support their communications, funding partner cultivation, and messaging needs.
• Develop a strong editorial calendar for program communications that aligns with the Bay Trust’s organization-wide editorial calendar.
• Develop and distribute compelling content for social media, newsletters, and the website.
• Conduct field visits and attend events to collect photographs, video, testimonials and other content for improved storytelling.
• Design flyers and other marketing materials to support outreach efforts.
• Write, edit, and distribute success stories to key stakeholders that showcase the environmental and community impact of our grant programs and partners.
• Produce videos, infographics and other engaging content that highlight successful projects funded through our grant programs.
• Collaborate with Program and Communications teams to ensure consistent messaging and alignment with organizational goals and objectives.

Communications Coordinator

Compliance

• Ensuring that the Trust is in compliance with its funders and regulations
• Design/revise and document the most efficient process for ensuring existing and new funding partnerships are compliant
• Implement steps to ensure Trust process, protocols, and tools are compliant with federal and other partner requirements including:
• Proactively, conduct annual (or more frequent as changes are announced by the federal government) gap analyses between 2 CFR 200, annual agency grant guidance and other federal requirements and our existing policies and procedures and operationalize any updates to process, protocol, or tools that are required
• Reactively as they are issued, reviewing any new federal general guidance issued by funders such as U.S. Environmental Protection Agency (EPA) Recipient/Applicant Information Notices (RAIN) from whom we receive funds and operationalize any updates to process, protocol, or tools that are required
• Reactively, as the program teams develop new partnerships, reviewing specific terms and conditions of federal, state, local, or private funding partner agreements prior to execution to ensure compliance and operationalize any changes to process, protocol, or tools identified as a result of these reviews as necessary to comply with partner agreements and/or regulations
• Serve as subject matter owner of 2 CFR 200 and other related regulations to facilitate resolution to any questions that may arise, accomplishing 100% compliance while enabling our community-based grantees to easily understand and remain compliant as well
• Track deliverables and review all report submissions including federal financial reports (FFRs), federal MBE/WBE/DBE reports, etc. to ensure compliance with federal requirements
• Develop training materials and lead training of staff and grantees on compliance matters
• Manage compliance task checklist to ensure adherence to requirements
• Serve as administrator for Trust activity on Grants.gov and SAM.gov web platforms
• Provide support for annual Single Audit
• Manage process to update Trust programmatic forms and documents including grant agreements, contracts for services, RFP’s, application terms & conditions to ensure compliance with regulations and funding partner requirements
• Monitor a sampling of compliance-related tasks handled by the program team, such as federal single audit review and report delinquency of our awardees

Communications Coordinator

Senior Compliance Officer