Chesapeake Bay Trust

Communications

• Maintain, audit, and improve the quality of donor records in Raiser's Edge, including gift entry, data cleanup, duplicate management, and reporting.
• Prepare gift acknowledgements, donor correspondence, solicitation materials, and stewardship mailings.
• Conduct prospect research and prepare donor profiles for cultivation opportunities.
• Support donor engagement meetings with staff (Director of Development, Vice Presidents, President, and other staff), including owning scheduling, briefing materials, research, and follow-up.
• Support annual giving campaigns and other fundraising initiatives.
• Draft and edit newsletters, email campaigns, blog posts, social media content, website content and other print and digital communications.
• Design basic graphics and promotional materials using Canva and other design tools.
• Coordinate logistics for events at the Chesapeake Bay Trust Green Headquarters including guest registration, invitations, catering, and event materials.
• Represent the Chesapeake Bay Trust at community events, networking receptions, and other opportunities.
• Support Development, Marketing, and Communications Board Committee and full Board meetings, including taking the lead on logistics, meeting materials, and meeting minutes.

Development, Marketing & Communications Assistant

Administrative Assistant

• Coordinate logistics for and lead biweekly all-hands Trust staff meetings
• Develop and implement all-hands Trust staff activities, such as retreats, team building exercises, and celebrations
• Lead Organizational Culture Committee to ensure the Trust’s values permeate the day-to-day work experience
• Manage building and property to ensure that the campus and its facilities are properly organized and maintained
• Open, process and distribute mail on a daily basis
• Manage staff onboarding/offboarding including leading the Trust orientation
• Manage logistics for all onsite meetings or events including tracking attendance, greeting guests, setting up/breaking down, catering, and coordinating other rentals and services

Development, Marketing & Communications Assistant

Office Manager