Operations Lead
Cherokee Federal
full-time
Posted on:
Location Type: Hybrid
Location: Silver Spring • Maryland • United States
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Salary
💰 $90,000 - $100,000 per year
Job Level
About the role
- Responsible for managing the operations team and handling operational and administrative support tasks, including but not limited to:
- Supervise a team of Operations Coordinators, fostering a collaborative and high-performing environment.
- Provide high-level administrative and operational support to the AFHSD Division Chief and Contracting Officer Representative (COR), ensuring effective execution of mission objectives.
- Manage the task workflow, including assigning requests to team members, gathering and summarizing responses, and delivering detailed, consolidated reports to leadership to support informed decisions.
- Establishing and enforcing official administrative processes by creating standard operating procedures to improve the productivity and effectiveness of daily operations.
- Assisting with ad hoc staff meetings, including scheduling, confirming presenters, preparing agendas, setting up the meeting room/teleconference/web collaboration, and preparing advanced documents and meeting information for leadership, as well as taking meeting minutes.
- Tracking and submitting presentations, abstracts, and ad hoc reports, including routing through AFHSD and DHA approval processes.
- Preparing memorandums, letters, documents, and spreadsheets as requested using appropriate formats.
- Scheduling visits, notifying organizations and officials to be visited, and coordinating visitor requests.
- Coordinating and assisting with AFHSD events, such as large conferences and foreign delegations.
- Work alongside the Headquarters support, such as calendar management, team coordination, travel coordination, training coordination, IT requests and initiatives, operations reporting, and meeting security requirements.
- Other duties as required.
Requirements
- Bachelor’s degree preferred; 7–10 years’ experience in administration, operations, or consulting preferred.
- Proficient in Microsoft Office Suite.
- Familiarity with Project management principals, DoD Public Health mission, Defense Travel System/ETMS2 highly desired.
- Capable of maintaining strong client relationships
- Ability to lead teams and empower staff
- Collaborator, respectful of others, with a high level of professional integrity
- Ability to manage multiple priorities and work in a demanding environment
- Strong sense of urgency, adaptability, and the ability to multitask
- Excellent analytical, writing, and verbal communication skills
- Time management expertise
- Microsoft Office Suite advanced proficiency
- Prior Federal Government experience required.
- Must be a US Citizen.
- Must have or be able to obtain a Public Trust.
- Must pass pre-employment qualifications of Cherokee Federal.
Benefits
- Medical
- Dental
- Vision
- 401K
- Other possible benefits as provided.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrationoperations managementproject managementreportingdocument preparationmeeting coordinationtime managementanalytical skillsMicrosoft Office SuiteFederal Government experience
Soft skills
leadershipcollaborationclient relationship managementprofessional integrityadaptabilitymultitaskingcommunication skillsteam empowermentorganizational skillssense of urgency
Certifications
Bachelor's degreePublic Trust