Project Coordinator
CESO, INC.
full-time
Posted on:
Location Type: Hybrid
Location: Dayton • Ohio • United States
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Job Level
About the role
- Track project milestones and project changes and produce updated schedules/documents.
- Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
- Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
- Coordinates project communications among internal teams, clients, consultants, and contractors.
- Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
- Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
- Tracks action items and project milestones to support schedule adherence and team accountability.
- Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
- Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
- Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
- Ability to learn and utilize various individual governmental portals for submittals.
- Perform other duties as assigned.
Requirements
- High school diploma or General Education Degree (GED) is required.
- 1 or more years of administrative experience in the AEC industry is preferred.
- Notary in State of business is preferred.
- Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
- Working knowledge of Microsoft Suite products.
- Strong contract administration skills.
- Exceptional organizational and communication abilities.
- Passion for customer service, eagerness to learn, and problem-solving skills.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project documentationcontract administrationcompliance trackingschedule adherenceaction item trackingmeeting minutes preparationproject milestone trackingsubmittal logsRFIs managementpermitting forms completion
Soft Skills
organizational abilitiescommunication abilitiescustomer serviceeagerness to learnproblem-solving skills
Certifications
Notary in State