CED Systems

HR Administrator

CED Systems

full-time

Posted on:

Location Type: Hybrid

Location: Kearny • New Jersey • United States

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About the role

  • - Source candidates through job boards, social media, and networking platforms.
  • - Schedule interviews and phone screens.
  • - Post job openings on job boards and social media platforms.
  • - Track candidate applications and update status in applicant tracking systems.
  • - Prepare onboarding packets and schedule orientation sessions.
  • - Collect and verify required documentation (IDs, contracts, insurance).
  • - Coordinate offboarding checklists and assist with exit interviews.
  • - Maintain and update the certification database.
  • - Send reminders to employees and managers regarding upcoming certification expirations.
  • - Organize and store digital copies of certifications in a shared drive or HRIS.
  • - Draft and send 1099 contracts.
  • - Maintain records of licenses, insurance, and work orders.
  • - Follow up with vendors for missing documentation.
  • - Compile reports for audits and compliance checks.
  • - Research labor laws and registration requirements in new jurisdictions.
  • - Liaise with city departments for permits related to job sites.
  • - Schedule internal and external meetings for HR and leadership.
  • - Prepare agendas and take meeting minutes.
  • - Organize employee files and HR documents electronically.
  • - Scan and archive physical documents as needed.
  • - Handle office mail and draft internal communications or announcements.
  • - Track deadlines, send reminders, assist with evaluations, and maintain records.
  • - Monitor training completion, maintain records, and coordinate logistics.
  • - Assist with recognition programs, engagement surveys, and event planning.

Requirements

  • - Associate degree or equivalent education required.
  • - 1-3 years of related experience or relevant coursework.
  • - Must be a fast learner and willing to learn new software/applications.
  • - Must have great organization skills.
  • - Detail oriented.
  • - Good communication, oral, and written skills.
  • - Reasoning ability, including problem solving, and analytical skills.
  • - Proficient with Microsoft Office Suite or related software.
  • - Excel proficiency required.
  • - Ability to work independently and as part of a team.
Benefits
  • - Health, Dental, Vision Insurance
  • - PTO
  • - Team Member Discount Programs

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data entryreport compilationdocument verificationonboardingoffboardingcompliance checkslabor law researchtraining coordinationproblem solvinganalytical skills
Soft skills
organization skillsdetail orientedcommunication skillsoral skillswritten skillsfast learnerindependent workteam collaboration
Certifications
associate degree