CDW

Executive Assistant, Cloud

CDW

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $84,000 - $119,000 per year

About the role

  • Manage executive’s calendar and scheduling, including all internal and external meetings
  • Plan all aspects of Executive’s travel
  • Coordinate and lead preparation for all Senior Leadership meetings, including but not limited to: securing meeting location, travel, accommodations, catering, equipment/supplies, etc.
  • Collate briefing documents for Executive meetings, including drafting, preparing, and proofreading letters, memos, reports, spreadsheets, charts and presentations
  • Process expense reports, requisitions and new hire needs
  • Assists with special projects which may include research or specific personnel and organizational development initiatives
  • Effectively interact with all stakeholders including internal and external customers, developing collaborative relationships across CDW to ensure positive results
  • Arrange all aspects of department gatherings (location, set-up, food, and activities)
  • Create professional PowerPoint presentations
  • Enter all invoices and create PO’s to ensure timely payment to Vendors
  • Field incoming phone calls, follow-up and resolve appropriately
  • Maintain a variety of department lists, as well as department and senior level organizational charts
  • Handle time-clock issues for the department.

Requirements

  • Bachelor’s degree and 5+ years experience coordinating projects or supporting at work at an executive-level OR 9+ years experience coordinating projects or supporting at work at an executive-level
  • History of maintaining confidentiality in working with private and sensitive information
  • Proficient in Microsoft Office applications (including Word, Excel, and PowerPoint)
  • Strong organizational and time management skills, with the ability to be resourceful and creatively problem solve
  • Strong interpersonal skills; team player with ability to deal effectively with individuals at all levels
  • Excellent verbal and written communication skills with the ability to positively and professionally interact with all coworkers across CDW, including executive leadership and external stakeholders
  • Demonstrated ability to take initiative and work independently with little direction
  • History of balancing multiple priorities simultaneously with the ability to adapt to the changing needs of the business while meeting deadlines
  • Flexible approach to work and the ability to work when needed to meet deadlines, including nights and/or weekends
  • Demonstrated working experience in event planning, meeting coordination, and partner and vendor relations
  • Influential with others, tailoring communication to the needs of the target audience
  • Demonstrated influence without authority
  • Proficient negotiation and persuasion skills, with the ability to enable win-win resolutions
  • Ability to pay critical attention to detail
  • Demonstrated knowledge of the business, organization and solutions that are the backbone of the organization
  • Demonstrated ability to manage expense reports and travel requests, while managing timelines
  • Proven track record of successfully supporting the needs of project team members and internal stakeholders (locally and virtually)
  • Ability to effectively resolve conflict with appropriate escalation
  • Solid understanding of social media usage including but not limited to; LinkedIn, Facebook, Twitter, YouTube, Forums, Wikis and blogs.
Benefits
  • Annual bonus target of 5% subject to terms and conditions of plan
  • Health insurance
  • Retirement plans
  • Paid time off
  • Flexible work arrangements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtravel coordinationmeeting preparationdocument draftingexpense report processingevent planningMicrosoft OfficePowerPoint presentationsinvoice managementorganizational chart maintenance
Soft Skills
organizational skillstime managementinterpersonal skillsverbal communicationwritten communicationinitiativeflexibilityattention to detailconflict resolutionproblem solving
Certifications
Bachelor's degree