Responsible for managing vendor information within the accounting system, including obtaining and filing necessary tax forms such as W-9s and issuing 1099s in compliance with IRS Regulations.
Enter and review vendor invoices and expense reports for compliance with ministry policies and the approval process.
Manage and maintain the ministry's payment cycle by issuing checks, electronic payments, or wires in accordance with payment terms and policies.
Provide clear, timely, and professional communication to vendors, staff, and volunteers regarding documentation needs and resolution of questions.
Serve as a friendly and knowledgeable point of contact for AP inquiries, ensuring responses reflect CBS’s values of caring community and excellence.
Properly assign G/L coding, departments, classes, and program segments to all accounting entries for invoices, expense reports, and journal entries.
Prepare monthly reports on vendor payments and invoices for the ministry and cross-functional teams.
Perform month-end closing tasks as assigned by the Director of Finance & Accounting, including multiple vendor bill imports requiring the use of CSV templates with imaging documentation, entering data for monthly class reports, donation tracking, and processing weekly mail.
Demonstrate patience, empathy, and professionalism when assisting individuals unfamiliar with finance processes or systems.
Provide courteous and proactive support during the annual audit, supplying needed documentation quickly and accurately.
Ensure all credit charges are properly coded with receipt documentation attached.
Build positive working relationships across departments, fostering trust and collaboration to support smooth financial operations.
Perform other duties as assigned and proactively seek to assist the finance team during downtime.

Requirements

Degree in Accounting or equivalent
2-4 years of accounting experience
Strong customer-service mindset with the ability to serve staff, volunteers, and vendors with warmth, clarity, and patience
Proven ability to communicate complex financial information in a friendly and accessible manner
Possesses a keen eye for detail, can spot minor mistakes, and is committed to delivering high-quality and accurate work
Passionate, innovative, and a team player
Excellent verbal and written communication skills
Able to interact comfortably and professionally with leadership at all levels
Experience in using enterprise-wide accounting systems
Exposure to Business Process Analysis/Re-engineering is helpful
Proficient in Microsoft Office, NetSuite ERP System, and general knowledge of system navigation for working with CRMs

Benefits

Starting at four weeks of paid vacation and four weeks of paid sick leave annually
Paid holidays, including your birthday
403(b) retirement plan with a 5% match
Medical, dental, and vision insurance
Employer-paid disability and life insurance

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

accountingvendor managementG/L codingmonth-end closingfinancial reportingdata entryexpense reportingtax form processingaudit supportbusiness process analysis

Soft Skills

customer servicecommunicationattention to detailteam playerpatienceempathyprofessionalismcollaborationproblem-solvinginterpersonal skills

Certifications

degree in Accounting