CBSI

Accounts Payable

• Responsible for managing vendor information within the accounting system, including obtaining and filing necessary tax forms such as W-9s and issuing 1099s in compliance with IRS Regulations.
• Enter and review vendor invoices and expense reports for compliance with ministry policies and the approval process.
• Manage and maintain the ministry's payment cycle by issuing checks, electronic payments, or wires in accordance with payment terms and policies.
• Provide clear, timely, and professional communication to vendors, staff, and volunteers regarding documentation needs and resolution of questions.
• Serve as a friendly and knowledgeable point of contact for AP inquiries, ensuring responses reflect CBS’s values of caring community and excellence.
• Properly assign G/L coding, departments, classes, and program segments to all accounting entries for invoices, expense reports, and journal entries.
• Prepare monthly reports on vendor payments and invoices for the ministry and cross-functional teams.
• Perform month-end closing tasks as assigned by the Director of Finance & Accounting, including multiple vendor bill imports requiring the use of CSV templates with imaging documentation, entering data for monthly class reports, donation tracking, and processing weekly mail.
• Demonstrate patience, empathy, and professionalism when assisting individuals unfamiliar with finance processes or systems.
• Provide courteous and proactive support during the annual audit, supplying needed documentation quickly and accurately.
• Ensure all credit charges are properly coded with receipt documentation attached.
• Build positive working relationships across departments, fostering trust and collaboration to support smooth financial operations.
• Perform other duties as assigned and proactively seek to assist the finance team during downtime.

Accounts Payable Specialist