Cayuse Holdings

Office Administrator – Classification Analyst

Cayuse Holdings

full-time

Posted on:

Location Type: Office

Location: Washington • District of Columbia • Washington • United States

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Salary

💰 $22 - $40 per hour

About the role

  • Perform management and/or program support work, such as planning, research, analysis, correspondence control, communication, and/or liaison responsibilities.
  • Arrange meetings including setting up conference rooms and/or virtual meeting platforms.
  • Coordinate with counterparts to track and monitor correspondence within the office and bureaus, as necessary.
  • Ensure the quality and timeliness of written products drafted within office and bureaus by providing guidance, enforcing deadlines, and reviewing for format, style, coherence, accuracy, content, and clearances.
  • Make necessary corrections or return documents to originator for changes.
  • Advise office and bureau personnel of overdue action items, upcoming deadlines, priority of issues, format and procedures for processing documentation.
  • Respond to inquiries from both within and outside the client’s office concerning the status, location, subject matter, and deadlines of documents and taskers.
  • Determine the feasibility of meeting deadlines on specific documents and notifying originator if an extension is required.
  • Coordinate the office’s schedule and day-to-day plans for client stakeholders.
  • Coordinate and collect Time and Attendance (T&A) report every pay period for the client and maintain backup files of time and attendance in accordance with records management principles and submit to the T&A Team leader/or backup staff.
  • Perform duties as an alternate Unit Security Officer in accordance with Department Policy and Regulations under the direction of the Bureau Security Officer.
  • Arrange appointments for client stakeholders that include courtesy calls, conferences, and scheduled meetings with their counterparts in other agencies, non-governmental organizations, foreign governments, and the private sector.
  • Oversee records and ensure office-level system compliance regarding records scheduling, management, and disposition with Federal regulations as set forth by the National Archives and Records Administration (NARA) liaisons within the Department.
  • Plan, organize, and implement all necessary pre-departure domestic and international travel arrangements for client stakeholders.
  • Obtain all necessary country clearances from post in host countries, visas, ground and air transportation, and lodging as required.
  • Send and receive office correspondence in accordance with Bureau guidelines and standards.
  • Collaborate with Cayuse Human Resources to review, analyze, and update position descriptions for client-related roles, ensuring accuracy and alignment with organizational standards.
  • Prepare and draft new position descriptions for client-related positions as required, subject to review and approval by Cayuse Human Resources.
  • Prepare offices for desk audits.
  • Liaise with central HR to conduct desk audits.
  • Other Duties as assigned.

Requirements

  • Knowledge of the bureau mission and organizational goals.
  • Knowledge of the bureau organizational structure.
  • Knowledge of OPM’s classification standards.
  • Knowledge of agency’s classification policy.
  • Secret Security Clearance is required.
  • Must be able to pass a background check.
  • May require additional background checks as required by projects and/or clients at any time during employment.
  • Excellent problem-solving and analytical skills.
  • Strong communication and interpersonal skills.
  • Strong technical skills in network hardware, software, and operating systems.
  • Strong systems management and integration skills.
  • Ability to respond effectively to customers with a sense of urgency.
  • Proficient in Microsoft and Adobe toolsets, including Excel, Word, PowerPoint, Acrobat, etc.
  • Highly motivated with the ability to handle and manage multiple tasks at any one time.
  • Ability to forge new relationships, individual and teaming in nature.
  • Must be a Self-starter, that can work independently and as part of a team.
Benefits
  • Medical, Dental and Vision Insurance
  • Wellness Program
  • Flexible Spending Accounts (Healthcare, Dependent Care, Commuter)
  • Short-Term and Long-Term Disability options
  • Basic Life and AD&D Insurance (Company Provided)
  • Voluntary Life and AD&D options
  • 401(k) Retirement Savings Plan with matching after one year
  • Paid Time Off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
program supportplanningresearchanalysiscorrespondence controlrecords managementsystems managementnetwork hardwaresoftwareoperating systems
Soft Skills
problem-solvinganalytical skillscommunication skillsinterpersonal skillsability to respond effectivelysense of urgencyhighly motivatedability to manage multiple tasksrelationship buildingself-starter
Certifications
Secret Security Clearance