Senior Executive Assistant
Catena
full-time
Posted on:
Location Type: Remote
Location: Philippines
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Job Level
About the role
- Own and manage executive calendars across PST time zone operations.
- Coordinate internal and external meetings while protecting executive focus time.
- Prepare daily schedules and ensure leadership is ready for upcoming meetings.
- Evaluate urgency of meeting requests and prioritize scheduling accordingly.
- Maintain structured calendars with key dates, deadlines, and commitments.
- Manage and filter executive inboxes to maintain clarity and organization.
- Prioritize communications involving partners, investors, and key stakeholders.
- Draft or coordinate responses for executive communications when required.
- Monitor and coordinate messages across platforms including email, Slack, SMS, and Discord.
- Ensure outbound communication is accurate, professional, and well-reviewed.
- Track commitments, deadlines, and action items across executive priorities.
- Maintain organized trackers that provide visibility into leadership tasks.
- Proactively follow up on outstanding items to ensure timely completion.
- Provide structured updates on pending deliverables and commitments.
- Assist with coordination of executive initiatives and operational projects.
- Support progress tracking and ensure initiatives move forward on schedule.
- Help stabilize workflows and operational processes where needed.
- Execute tasks independently while maintaining alignment with leadership priorities.
- Arrange executive travel and manage itineraries aligned with meeting schedules.
- Adjust logistics when priorities or schedules shift.
- Prepare meeting agendas and assist with executive preparation.
Requirements
- 5+ years of experience supporting senior executives or C-suite leaders as an Executive Assistant or similar role.
- Proven experience operating in fast-paced or high-growth environments.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- Excellent written and verbal communication skills in English.
- Ability to work PST hours and prepare executive schedules ahead of the workday.
- Strong judgment when prioritizing requests and protecting executive time.
- High attention to detail, especially in written communication and coordination tasks.
- Ability to operate independently with minimal supervision.
- Nice-to-Haves (Preferred):
- Experience supporting leaders in entertainment, gaming, technology, or creative industries.
- Familiarity working with international teams or distributed organizations.
- Interest or passion for video games or gaming culture.
- Experience working with entrepreneurial or creative leadership teams.
- Tools Proficiency Must-Haves (Required):
- Google Workspace
- Slack
- Email platforms
- Nice-to-Haves (Preferred):
- Discord
- SMS-based communication tools
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingcommunication coordinationtask trackingmeeting preparationlogistics managementexecutive supportdeadline managementorganizational skillstime management
Soft Skills
strong judgmentattention to detailindependenceproactive follow-upprofessional communicationability to prioritizeadaptabilityfocuscollaborationinitiative