Catena

Senior Executive Assistant – Consulting, Investing

Catena

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Job Level

Senior

About the role

  • Track commitments and follow up consistently until completion.
  • Flag missed priorities and execution gaps proactively.
  • Structure daily and weekly plans to maximize focus and output.
  • Adapt plans quickly as priorities and constraints change.
  • Own deep, intentional calendar blocking across professional and personal commitments.
  • Manage multiple workflows spanning consulting, investing, and personal logistics.
  • Proactively block time for workouts, meals, sleep routines, and personal priorities.
  • Anticipate constraints and plan around limited availability during meetings.
  • Maintain all tasks, planning, and documentation in Notion.
  • Organize ideas, drafts, and meeting notes into clear, executable workflows.
  • Push work from partial completion to fully shipped using structured execution methods.
  • Continuously improve systems using AI and automation.
  • Draft and refine emails in the executive’s voice when required.
  • Coordinate with external partners such as consultants and finance professionals.
  • Manage meeting notes, follow-ups, and relationship touchpoints.
  • Support consulting, promotional, and business-related communications.

Requirements

  • 7+ years of experience as a senior Executive Assistant or in an equivalent operations-heavy role.
  • Proven experience supporting high-performing, fast-paced executives.
  • Strong operations and systems-thinking mindset.
  • Advanced calendar and time management skills.
  • Hands-on experience using Notion as a primary operating system.
  • Comfort leveraging AI tools to increase speed and efficiency.
  • Excellent written and verbal English communication.
  • Ability to operate independently and push back when necessary.
  • Nice-to-Haves (Preferred)
  • Background in consulting, investing, or professional services.
  • Copywriting or content-editing experience.
  • Experience coordinating with finance or legal partners.
Benefits
  • Competitive Salary: Based on experience and skills
  • Remote Work: Fully remote—work from anywhere
  • Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
  • Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
  • Generous PTO: In accordance with company policy
  • Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
  • Direct Mentorship: Guidance from international industry experts
  • Learning & Development: Ongoing access to resources for professional growth
  • Global Networking: Connect with professionals worldwide
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementtime managementworkflow organizationcopywritingcontent editingAI tools utilizationdocumentation managementtask planningexecution methods
Soft Skills
proactive communicationindependent operationsystems thinkingadaptabilityrelationship managementorganizational skillsfocusanticipation of constraintsexecution follow-up