Catena

Chief of Staff

Catena

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Job Level

Lead

About the role

  • Serve as a trusted advisor to executive leadership on priorities and decision-making
  • Conduct research, analysis, and synthesis to inform strategic initiatives
  • Translate strategic goals into actionable execution plans
  • Track progress against key initiatives and flag risks or misalignment early
  • Represent executive priorities in cross-functional discussions
  • Manage executive calendars with strategic prioritization
  • Own inbox management, drafting and triaging communications as needed
  • Prepare meeting agendas, briefs, and post-meeting action tracking
  • Coordinate complex scheduling across stakeholders and time zones
  • Track executive to-dos and ensure follow-through
  • Design and maintain internal systems (CRM, project trackers, knowledge bases)
  • Build and organize documentation, SOPs, and internal workflows
  • Ensure data accuracy, consistency, and accessibility across tools
  • Identify inefficiencies and implement lightweight process improvements
  • Maintain clean information architecture and version control
  • Draft polished internal and external communications on behalf of leadership
  • Coordinate stakeholder follow-ups and relationship touchpoints
  • Track interactions and commitments across partners, clients, or investors
  • Support preparation of reports, updates, and leadership materials
  • Lead strategic projects from planning through execution
  • Coordinate across teams to ensure alignment and accountability
  • Track milestones, dependencies, and deliverables
  • Remove blockers and escalate issues when needed
  • Maintain visibility across all major initiatives
  • Proactively identify risks, gaps, and inefficiencies
  • Troubleshoot operational issues before they escalate
  • Coordinate vendors, tools, or service providers as needed
  • Support light operational or financial tracking when required

Requirements

  • 3–5+ years in Chief of Staff, Executive Assistant to C-level, Operations, Consulting, or similar roles
  • Proven experience supporting senior leadership in fast-paced environments
  • Strong track record managing complex, multi-step initiatives
  • Strong analytical and problem-solving abilities
  • Ability to think strategically while executing with precision
  • Exceptional organization, prioritization, and follow-through
  • Excellent written and verbal English communication
  • High discretion and sound judgment with sensitive information
  • Ability to interface confidently with senior stakeholders
  • Highly autonomous and proactive
  • Comfortable building structure from ambiguity
  • Proven success working fully remote
  • 5+ years in Chief of Staff or senior operations roles (preferred)
  • Experience in startups, VC-backed companies, or high-growth environments (preferred)
  • Strategic consulting background (preferred)
  • Experience with investor relations, board materials, or fundraising support (preferred)
  • Multilingual capabilities (Spanish a plus) (preferred)
  • Google Workspace (Docs, Sheets, Drive, Calendar, Slides)
  • Project & task management tools (Notion, Asana, ClickUp, Monday, or similar)
  • CRM systems (platform-agnostic; must be comfortable configuring and maintaining)
  • Spreadsheets for tracking, analysis, and reporting (required)
  • Notion (advanced workspace and documentation setup) (preferred)
  • CRM platforms (HubSpot, Salesforce, Airtable, Attio) (preferred)
  • Communication tools (Slack, Zoom, Microsoft Teams) (preferred)
  • AI tools (ChatGPT, Claude, Gemini) for drafting and research (preferred)
  • Loom or similar tools for documentation (preferred)
  • Scheduling automation tools (Calendly, Chili Piper) (preferred)
Benefits
  • Competitive Salary: Based on experience and skills
  • Remote Work: Fully remote — work from anywhere
  • Generous PTO: In accordance with company policy
  • Direct Mentorship: Access to global industry leaders
  • Learning & Development: Continuous growth resources
  • Global Networking: Work with international teams
  • Health Coverage (Philippines only): HMO after 3 months (full-time)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
analytical abilitiesproblem-solvingproject managementschedulingdata accuracyprocess improvementdocumentationreport preparationfinancial trackingmultilingual capabilities
Soft Skills
strategic thinkingorganizationprioritizationfollow-throughdiscretionjudgmentautonomyproactivitycommunicationstakeholder management