Catena

Executive Assistant, Calendar, Creator Ops

Catena

full-time

Posted on:

Location Type: Remote

Location: Philippines

Visit company website

Explore more

✨ AI Apply
Apply

About the role

  • **Core Responsibilities**
  • ***Executive Calendar Ownership & Gatekeeping – 25%***
  • - Own the executive’s calendar end-to-end as the single scheduling authority
  • - Triage all inbound meeting requests through a controlled intake process
  • - Proactively block focus time and enforce protected productivity windows
  • - Prevent scheduling conflicts and double-bookings
  • - Communicate boundaries clearly and provide structured availability
  • ***Social Media & Creator Operations – 40%***
  • - Build and maintain a consistent short-form content posting cadence
  • - Coordinate recurring content capture and publishing workflows
  • - Edit and package short-form video content for Instagram and TikTok
  • - Ensure zero missed posts and consistent daily execution
  • - Track performance and surface actionable insights for optimization
  • ***Newsletter Operations (Substack) – 15%***
  • - Manage logistics for a bi-monthly newsletter publishing cadence
  • - Support formatting, publishing, and follow-up workflows
  • - Track engagement metrics and summarize performance insights
  • ***Podcast Outreach Infrastructure – 10%***
  • - Build and maintain a lightweight podcast outreach tracking system
  • - Track targets, outreach status, responses, and scheduling coordination
  • - Improve accountability and ROI visibility for outreach efforts
  • ***Additional Executive Admin Support – 10%***
  • - Provide limited inbox triage related to professional commitments
  • - Support scheduling coordination beyond core calendar ownership

Requirements

  • Must-Haves (Required)
  • - 3+ years of experience as an Executive Assistant or similar role
  • - Proven high-volume, high-judgment calendar management experience
  • - Ability to act as a firm yet professional scheduling gatekeeper
  • - Excellent written English communication skills
  • - Strong operational reliability with zero tolerance for dropped tasks
  • - Experience supporting short-form social media execution
  • - Familiarity with newsletter or Substack-style publishing operations
  • - High discretion and professionalism handling sensitive communications
  • Nice-to-Haves (Preferred)
  • - Short-form video editing experience
  • - Ability to interpret social media performance metrics
  • - Exposure to podcast booking or outreach workflows
  • - Experience supporting thought leaders or creator-led businesses
  • Tools ProficiencyMust-Haves (Required)
  • - Google Calendar
  • - Gmail
  • - Instagram
  • - TikTok
  • - Substack
  • - Google Sheets
  • Nice-to-Haves (Preferred)
  • - Video editing tools
  • - Social media analytics tools
  • - CRM or outreach tracking tools
Benefits
  • - **Competitive Salary:** Based on experience and skills
  • - **Remote Work:** Fully remote—work from anywhere
  • - ** Performance Bonus:** Based on data accuracy, reporting timeliness, and overall sales efficiency
  • - ** Team Incentives:** Recognition for maintaining 100% CRM hygiene and on-time reporting
  • - ** Generous PTO:** In accordance with company policy
  • - ** Health Coverage for PH-based talents:** HMO coverage after 3 months for full-time employees
  • - **Direct Mentorship:** Guidance from international industry experts
  • - **Learning & Development:** Ongoing access to resources for professional growth
  • - **Global Networking:** Connect with professionals worldwide
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementsocial media executionshort-form video editingnewsletter publishingperformance metrics interpretationpodcast outreachtask management
Soft Skills
communicationoperational reliabilitydiscretionprofessionalismscheduling gatekeeping