Applicant Operations Specialist
Catena
full-time
Posted on:
Location Type: Remote
Location: Philippines
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About the role
- Manage and maintain multiple executive calendars, scheduling meetings and resolving conflicts proactively.
- Coordinate internal and external meetings, prepare agendas, and manage executive correspondence.
- Co-lead and support high-level projects by tracking timelines, follow-ups, and deliverables.
- Prepare reports, presentations, and executive documentation as needed.
- Support executives with patient scheduling and related coordination requirements.
- Liaise with healthcare staff to align priorities and ensure smooth communication.
- Assist with organizing information related to patient care workflows while maintaining accuracy.
- Ensure adherence to HIPAA and healthcare data privacy standards in all administrative tasks.
- Handle sensitive patient and business information with discretion and professionalism.
- Maintain secure documentation and follow compliance-related processes consistently.
Requirements
- 2–3 years of experience as an Executive Assistant or Administrative Assistant.
- Experience supporting executives in a healthcare or regulated environment.
- Working knowledge of HIPAA and healthcare compliance standards.
- Excellent organizational, time management, and written/verbal communication skills.
- High level of discretion, reliability, and attention to detail.
- Background in US healthcare administration. (Preferred)
- Familiarity with EHR/EMR systems. (Preferred)
- Experience supporting multiple executives simultaneously. (Preferred)
Benefits
- Competitive Salary: Based on experience and skills
- Remote Work: Fully remote—work from anywhere
- Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency
- Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting
- Generous PTO: In accordance with company policy
- Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees
- Direct Mentorship: Guidance from international industry experts
- Learning & Development: Ongoing access to resources for professional growth
- Global Networking: Connect with professionals worldwide
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementmeeting coordinationreport preparationpresentation preparationpatient schedulingworkflow organizationEHR systemsEMR systems
Soft skills
organizational skillstime managementwritten communicationverbal communicationdiscretionreliabilityattention to detail