Process supplier invoices billed in a timely and accurate manner in accordance to the company policy and departmental guidelines.
Reviews all invoices for appropriate documentation, approval signatures, and correct general ledger account coding, completeness and accuracy prior to entering into accounting system.
Identifies discrepancies, resolves and corrects errors involving invoice coding.
Communicates with various departments to resolve any discrepancies regarding differences between invoices and purchase orders.
Processes invoices by entering invoice data in accounting system including all the sub ledger accounts that will be affected according to policy and pre-established procedures.
Corrects data entry errors in a timely manner.
Ensures all hardcopy/electronic invoices are coded appropriately and forwarded to the necessary departments for approval.
Prepares monthly reports and reconciles monthly account statements with invoices received.
Responds to various verbal or written requests from suppliers regarding payment of invoices.
Files and retrieves invoices as requested or needed.
Performs other duties as assigned.
Provides guidance and direction to lower-level team members by operating as a lead resource within assigned function.
Takes a lead role on projects.
Resolves complex issues ensuring appropriate and timely resolution.
Makes decisions to refine and improve practices.

Requirements

High School Diploma or GED
Two years of experience in similar role
Demonstrates solid working knowledge of Microsoft Applications, including Word & Excel
Effective communication skills both written and verbal
Demonstrated problem solving skills
Experience with Oracle a plus
High degree of accuracy and attention to detail
Must possess strong organizational, planning and time management skills

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

invoice processingdata entrygeneral ledger account codingreconciliationproblem solvingaccuracyattention to detailreport preparation

Soft Skills

effective communicationorganizational skillsplanning skillstime managementleadership

Certifications

High School DiplomaGED