Carrier

Proposal Administrator

Carrier

full-time

Posted on:

Location Type: Remote

Location: Arizona • United States

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Salary

💰 $98,750 - $138,250 per year

About the role

  • Coordinate and manage the proposal development process from start to finish
  • Ensure compliance with RFP requirements, organize timelines, and facilitate collaboration between sales, technical teams, and management
  • Prepare proposal documents, maintain version control, track deliverables, and support quality reviews to ensure submissions are accurate, complete, and customer-focused
  • Collaborate with a multi-disciplinary team including sales, development, engineering, and other personnel on the writing, editing, document management, and production of proposals, detailed energy audits, presentations, and other customer communications
  • Review and provide editorial support for proposal content prepared by technical team members to ensure clarity, accuracy, and compliance
  • Work with team members on customer needs assessments, proposal win themes, and storyboarding to develop compelling and competitive submissions
  • Analyze solicitation requirements and establish proposal standards to ensure full compliance with procurement guidelines
  • Conduct research and coordinate with other departments to address proposal requirements effectively and craft persuasive, differentiating responses
  • Participate in customer presentation preparation, including slide development and supporting materials
  • Collaborate with Marketing to develop regional project references, resumes, and other boilerplate content for proposals
  • Build expertise in processes and procurement requirements associated with energy savings performance contracting and other contracting methods
  • Manage the procurement of supplies and resources required for document production

Requirements

  • Bachelor’s degree
  • 5+ years of experience in proposal development, technical writing, or project coordination
  • Proposal writing and production experience preferred
  • Advanced skills in Microsoft Word and PowerPoint for proposal development and presentations
  • Familiarity with SharePoint for document management and version control
  • Experience with Adobe Creative Suite applications (e.g., InDesign) for layout and design
  • Familiarity with the Shipley proposal process and best practices
  • Excellent writing, editing, and proofreading skills for technical and marketing content
  • Ability to craft persuasive, compliant, and differentiating responses to RFP/RFQ requirements
  • Strong attention to detail with the ability to consistently meet deadlines
  • Skilled in prioritizing tasks and managing multiple proposals simultaneously under tight timelines
  • Effective communication skills and ability to work collaboratively with multi-disciplinary teams (sales, engineering, marketing, legal)
  • Ability to work independently while maintaining team alignment
  • Willingness to work outside normal business hours on occasion to meet proposal deadlines
  • Dependable, with excellent attendance, professional attitude, and ability to multi-task
  • Prior work with multi-disciplinary teams preferred in the energy services or construction industries
  • Prior collaboration with firms or team members outside one’s own company preferred
  • Experience leveraging AI tools for content development, data analysis, or process automation particularly in proposal writing, compliance checks, and quality assurance.
Benefits
  • Health Care benefits: Medical, Dental, Vision; wellness incentives
  • Retirement benefits
  • Time Off and Leave: Paid vacation days, up to 15 days; paid sick days, up to 5 days; paid personal leave, up to 5 days; paid holidays, up to 13 days; birth and adoption leave; parental leave; family and medical leave; bereavement leave; jury duty; military leave; purchased vacation
  • Disability: Short-term and long-term disability
  • Life Insurance and Accidental Death and Dismemberment
  • Tax-Advantaged Accounts: Health Savings Account; Healthcare Spending Account; Dependent Care Spending Account
  • Tuition Assistance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal developmenttechnical writingproject coordinationwritingeditingproofreadingRFP compliancecontent developmentdata analysisprocess automation
Soft Skills
attention to detailtime managementeffective communicationcollaborationindependencedependabilityprofessionalismmulti-taskingprioritizationcustomer-focused