CARE Deutschland e.V.

Operations

• Support the preparation of COMT and Country Office structural budgets, forecasts and budget vs actual (BvA) reports, ensuring completeness and accuracy
• Maintain and update operational tracking tools (budgets, procurement, risk and audit trackers)
• Act as an advanced user of ERP systems (e.g. PeopleSoft): support Country Offices in daily system use; assist in data entry, corrections and follow-ups
• Support procurement processes for HQ COMT: create purchase requests (PRs), coordinate with Finance and external vendors, track procurement progress and ensure timely follow-up
• Support intracompany billing between HQ and Country Offices: prepare and track invoices, support reconciliation of transactions, and assist with postings in ERP systems
• Support audit follow-ups and implementation of recommendations
• Support monitoring of operational risks and maintain related trackers
• Coordinate data collection and reporting from Country Offices
• Support the rollout of SOPs, policies and standard templates, including preparation of guidance materials
• Handle day-to-day operational communication with Country Offices and follow up on pending issues

Operations Support Assistant