CAPITOL ADVISORS ON TECHNOLOGY, LLC

Administrative Assistant

• Monitor a broad range of communication in order to make scheduling determinations.
• Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives).
• Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required.
• Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules.
• Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.
• Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information.
• Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate.
• Maintaining main staff directories and organizational charts.
• Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format.
• Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings.
• Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less.
• Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/purchases (i.e., routing sheet, acquisition documents and other pertinent information).

Executive Administrative Assistant