CAPITOL ADVISORS ON TECHNOLOGY, LLC

Executive Administrative Assistant

CAPITOL ADVISORS ON TECHNOLOGY, LLC

full-time

Posted on:

Location Type: Remote

Location: Maryland • United States

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About the role

  • Monitor a broad range of communication in order to make scheduling determinations.
  • Maintain calendar for and provide related support to assigned Senior Executives (3 Senior Executives).
  • Perform all actions required to schedule meetings, coordinate, and set up/connect for virtual meetings and conferences using government subscriptions for virtual platforms as required.
  • Conduct at least one weekly meeting with Executives on their individual calendaring needs, for forward-looking meeting requirements or to discuss challenges with calendars/schedules.
  • Obtain a thorough understanding of the mission, objectives, and organizational structure (on and off-site; Federal and contractor) of the office to which assigned, in order to better interface and facilitate communications with others.
  • Communicate and interface with Government and contractor executives (to include their assigned staff) to facilitate meetings and transmission of other pertinent acquisition information.
  • Provide administrative support to prepare, creating, format, review and edit correspondence, reports, notes, memorandums, letters, presentations, and other forms of communication for conformance with appropriate formatting, procedural instructions, accuracy, typographical/spelling, grammar, and necessary attachment for distribution as directed or as appropriate.
  • Maintaining main staff directories and organizational charts.
  • Review correspondence for signatures from members of assigned staff, the supervisor, or other senior managers and proper format.
  • Provide administrative support during meetings, conferences, etc. as requested, and provide accurate note-taking for such meetings.
  • Follow up with summary meeting notes, action items and/or reports from meetings for distribution no more than 3 days after the conclusion of meetings scheduled for 75 minutes or less.
  • Gather, assemble, track, prepare, and submit for routing and maintain requisition packages related to OA p procurements/purchases (i.e., routing sheet, acquisition documents and other pertinent information).

Requirements

  • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant, or in other secretarial position required
  • Previous experience working in a government agency a plus
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communication skills
  • Discretion and confidentiality
  • High School degree required.
Benefits
  • All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationnote-takingdocument formattingreport preparationadministrative supportacquisition documentationoffice management systemsmultitaskingtime management
Soft Skills
communication skillsplanning skillsorganizational skillsdiscretionconfidentialityprioritizationinterpersonal skillsproblem-solvingadaptabilityattention to detail