Executive Assistant
Capgemini
full-time
Posted on:
Location Type: Remote
Location: Mexico
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Job Level
About the role
- Provides moderate to advanced, often confidential support to company executives
- Handles information requests
- Performs clerical functions such as preparing correspondence, receiving visitors and phone calls
- Arranges conference calls and manages calendars for one or more executives
- Uses judgment and initiative to manage both routine and unusual situations
- Greets internal and external customers; handles general inquiries
- Refers more complex inquiries to appropriate department or individual
- Utilizes good judgment and operates with a customer-centric approach
- Organizes executive’s calendars and prioritizes requests
- Schedules and coordinates meetings, appointments, and other activities
- Contacts individuals to communicate schedule changes
- Assists in compiling meeting agendas and speeches
- Compiles and analyzes basic information for inclusion in reports or presentation materials
- Helps to prepare charts, graphs, tables as necessary
- Uses discretion in answering and screening telephone calls and emails
- Receives and assigns incoming mail to appropriate individual
- Retrieves files and materials needed to address action items
- Maintains records, confidential files, and hold/diary system
- Performs follow-up work as needed
- May requisition, distribute and maintain supplies
- Prepares expense reports and handles payments for expense items
- May back up other Executive Assistants as needed
Requirements
- Minimum Required: 1-3 years of Total Work Experience
- Preferred: 4-6 years
- English Proficiency: Minimum Required: Fluent
- Minimum Required: High school diploma or equivalent required
- Preferred: Bachelor
- Outlook - Intermediate
- Typing - Intermediate
- Office Suite - Advanced
Benefits
- Competitive salary and performance-based bonuses
- Comprehensive benefits package
- Career development and training opportunities
- Flexible work arrangements (remote)
- Dynamic and inclusive work culture within a globally renowned group
- Private Health and Dental Insurance
- Pension Plan
- Meals tickets
- Life Insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
typingcalendar managementexpense reportingdata analysismeeting coordinationcorrespondence preparationrecord maintenanceconfidential file managementschedulingcustomer service
Soft skills
judgmentinitiativediscretionorganizational skillscommunicationcustomer-centric approachproblem-solvingattention to detailadaptabilityinterpersonal skills