Canva

Executive Assistant – 12 months FTC

Canva

full-time

Posted on:

Location Type: Remote

Location: Australia

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About the role

  • Time management: You'll ensure the Lead’s time is used efficiently through calendar management, coordinating meetings and tracking action items and follow ups.
  • Own the day to day: You'll be making sure that the lead's time is spent in the most impactful areas by triaging meeting requests, owning the inbox and flow of requests and running meetings effectively
  • Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research
  • Proactively driving initiatives forward: You will keep seasonal programs on track by coordinating and tracking timelines, milestones, and statuses, calling out issues as needed. Able to work across big picture initiatives with the ability to break assignments down into manageable efforts and ensure they are able to be tracked and delivered
  • Forecasting and predicting emerging opportunities: In time, and working with the Supergroup Leadership teams, you will forecast and anticipate emerging opportunities across the Supergroups, and preemptively work on solutions, constantly looking for areas to improve
  • General administration: You'll help out with a wide range of business and personal tasks as they come up including expenses, documentation and any other ad hoc requests
  • Travel Coordination: From time to time, our Supergroup Leads may travel, although in the Platforms space this is rare, you’ll own the prep and coordination of the lead’s trips to ensure that they are sufficiently supported to achieve their business objectives away from home
  • Team activities: You'll support the organisation of celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life and having the best time doing it

Requirements

  • Experience empowering a leader 1:1, or a group of leaders through strong administrative support
  • You have proven experience in a Project / Program Management or Events role, or similar within the start/ scale up tech environment
  • Attention to detail is one of the first things people say about you - you take pride in high quality output, from written communications to Canva presentations
  • A team player with high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business
  • You’re a quick learner, and comfortable in a fast paced and ambiguous environment. You’re always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way
  • You've got a bias for action, constantly striving to get things done - you’re happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective
  • You are comfortable working at pace - with big dreams, Canva moves quite fast with change being a constant. In your past roles, you’ve been quick to respond and deliver work without compromising quality and show a high degree of ownership.
Benefits
  • Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too.
  • We also offer a range of benefits to set you up for every success in and outside of work.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementprogram managementevent coordinationcalendar managementmeeting preparationtimeline trackingdocumentationexpense managementCanva presentationsadministrative support
Soft Skills
time managementattention to detailemotional intelligencerelationship buildingproblem solvingteam playeradaptabilityownershipcommunicationefficiency