Campbell Property Management

Administrative Assistant

• Process lease and resale applications; ensure complete and accurate documentation.
• Track expirations, renewals, and required approvals.
• Conduct New Resident Orientations, distribute packets/materials, and ensure all steps are completed.
• Deliver finalized new owner information to the Meet & Greet Committee.
• Receive ARC applications.
• Maintain ARC files through Vantaca system.
• Communicate decisions to homeowners.
• Assist in monitoring property conditions for compliance.
• Conduct reinspection after violation correction deadlines.
• Document findings and update compliance records.
• Maintain accurate logs of violations and resolutions.
• Receive and enter work orders into Vantaca.
• Track progress and update residents on status when applicable.
• Coordinate with maintenance staff and vendors for timely completion.
• Assist the Lifestyle Director with coordination of community events.
• Attend select events to provide on-site support.
• Assist with setup, breakdown, and logistics as needed.
• Prepare and maintain backstage or prep areas for performers.
• Help maintain a positive, engaging atmosphere at all community activities.
• Manage the homeowner portal and community website.
• Upload and maintain statutory-required Association documents in compliance with Florida statutes.
• Ensure timely updates of community information, forms, and announcements.
• Provide residents with guidance on accessing and using the portal.
• Prepare and distribute community notices, newsletters, and announcements.
• Maintain accurate records and filing systems for association documents.
• Assist with special projects and emergency communications as needed.
• Provide support for compliance documentation and ARC submissions when required.
• Respond to residents and Board inquiries professionally and promptly.
• Coordinate and communicate community-wide notices.
• Ensure timely follow-up on voicemails and emails within 24 hours.