Administrative Assistant

Campbell Property Management

Facilities and Social Assistant at Campbell Property Management managing lease and resale processing. Supporting community operations, events, and compliance for residents.

Posted 7/7/2026full-timeWest Palm Beach • Florida • 🇺🇸 United StatesMid-LevelSenior💰 $22 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and communication skills while managing lease and resale applications, ensuring compliance with documentation and community standards. Proficient in utilizing Vantaca for tracking and maintaining accurate records of property conditions and community information.

Highest-signal resume keywords

Vantaca System ProficiencyCompliance Documentation ManagementCommunity Event CoordinationResident CommunicationRecord Keeping

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Lease ProcessingResale Application ManagementDocumentation AccuracyViolation TrackingWork Order Entry

Soft Skills

Professional CommunicationEngagementProblem SolvingTeam Collaboration

Tools & Technologies

Homeowner Portal ManagementCommunity Website Maintenance

Certifications & Qualifications

High School Diploma or Equivalency

Industry Keywords

Florida Statutes ComplianceCommunity ManagementNew Resident OrientationARC ApplicationsCommunity Notices

About the role

Key responsibilities & impact

Process lease and resale applications; ensure complete and accurate documentation.
Track expirations, renewals, and required approvals.
Conduct New Resident Orientations, distribute packets/materials, and ensure all steps are completed.
Deliver finalized new owner information to the Meet & Greet Committee.
Receive ARC applications.
Maintain ARC files through Vantaca system.
Communicate decisions to homeowners.
Assist in monitoring property conditions for compliance.
Conduct reinspection after violation correction deadlines.
Document findings and update compliance records.
Maintain accurate logs of violations and resolutions.
Receive and enter work orders into Vantaca.
Track progress and update residents on status when applicable.
Coordinate with maintenance staff and vendors for timely completion.
Assist the Lifestyle Director with coordination of community events.
Attend select events to provide on-site support.
Assist with setup, breakdown, and logistics as needed.
Prepare and maintain backstage or prep areas for performers.
Help maintain a positive, engaging atmosphere at all community activities.
Manage the homeowner portal and community website.
Upload and maintain statutory-required Association documents in compliance with Florida statutes.
Ensure timely updates of community information, forms, and announcements.
Provide residents with guidance on accessing and using the portal.
Prepare and distribute community notices, newsletters, and announcements.
Maintain accurate records and filing systems for association documents.
Assist with special projects and emergency communications as needed.
Provide support for compliance documentation and ARC submissions when required.
Respond to residents and Board inquiries professionally and promptly.
Coordinate and communicate community-wide notices.
Ensure timely follow-up on voicemails and emails within 24 hours.

Requirements

What you’ll need

High School Diploma or equivalency preferred.
Must be able to pass a Drug Screening and Background check.

Benefits

Comp & perks

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