Campaign for Tobacco-Free Kids

Grants Administrator

Campaign for Tobacco-Free Kids

full-time

Posted on:

Location Type: Hybrid

Location: Washington • District of Columbia • Washington • United States

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Salary

💰 $75,000 - $85,000 per year

About the role

  • In coordination with the Director and other Grants Administrator, manage the grants database system and intake of sub-grants reports and maintain accurate database records of grant schedules, amounts, site visits, reporting, and closeout information.
  • Prepare and submit weekly payment requests to the Finance Department for review, approval, and timely disbursement to grantees.
  • Coordinate monthly reporting compliance by issuing reminders to grantees for interim and final reports and updating records in Fluxx to reflect submission status.
  • Manage the Grants inbox to ensure timely triage of grantee communications, appropriate routing to responsible Program Officers, and coordination of sub-grant payment processing.
  • Manage and oversee global program grants rounds bi-annual, out-of-cycle, and rapid response request for proposals including management of grant proposal submissions, overseeing and updating website, ensuring deadlines are met, and coordinating with internal colleagues and external partners.
  • Train staff members throughout Global Programs on the Fluxx database system.
  • Work closely with the department members and Finance Department to ensure relevant sub-grant records are readily available during audit processes.
  • In coordination with senior Department staff members, assist the Program and Financial Compliance Officers (PFCOs) with grants monitoring and reporting (monthly/quarterly/yearly).
  • Ensure grants compliance with U.S. Government regulations, governing the transfer of U.S. funds abroad by reviewing necessary information forms and compliance checks.

Requirements

  • 3+ years of experience in international sub-grants management.
  • Bachelor’s degree in a related field required.
  • One (1) year minimum FLUXX Grants Database Experience preferred.
  • Knowledge of and proficiency with a variety of computer software applications including Microsoft Word, Microsoft 365, Excel, Access, PowerPoint, Outlook, and DocuSign.
  • Strong oral and written communication skills, including editing and proofing with strong attention to detail.
  • Knowledge of international policies and regulations is preferred.
  • Detail-oriented, flexible, accurate, and helpful with a positive attitude.
  • Ability to work in a fast-paced, team-oriented environment while juggling multiple projects and deadlines.
  • Must be reliable and a supportive team player with cross-cultural sensitivity.
  • Fluency in English is required and the ability to speak additional languages is highly desirable.
  • Willingness and ability to travel when required.
  • Must be authorized to work in the U.S.
Benefits
  • A comprehensive medical, dental, and vision plan for employees and dependents.
  • 403b plan participation (with 9% company contribution)
  • 12 paid company holidays, 15 vacation days, 10 sick days, and 5 personal days (on an accrual basis each calendar year)
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grants managementsub-grants managementgrants compliancereportingdatabase managementdata entryaudit processesproposal submissionsinternational policiescompliance checks
Soft Skills
communication skillsattention to detailteam playerflexibilityreliabilitycross-cultural sensitivityorganizational skillsproblem-solvingtime managementpositive attitude