Calix

Administrative Assistant

Calix

full-time

Posted on:

Location Type: Remote

Location: Canada

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About the role

  • Manage the daily calendars of multiple executives
  • Make travel arrangements, create itineraries, and confirm logistics
  • Submit and reconcile expense reports
  • Source items or services, generate purchase requisitions and route invoices for payment
  • Plan and organize Business Unit specific events and off-sites according to executive requirements, shifting demands, while remaining in line with budget
  • Expand internal professional network to comfortably maneuver through organizational policies, processes, and people-related dynamics
  • Manage conflicting priorities or crisis with ease and professionalism
  • Handling sensitive information in a confidential manner
  • Create and maintain distribution lists, org charts and various other administrative systems
  • Assist in the organization of company events, conferences and offsite meetings
  • Liaise with executive assistants to handle requests and queries from executive team
  • Execute on various projects, as requested

Requirements

  • 3+ years’ experience as an Administrative Assistant
  • High school diploma or general education degree (GED) required
  • Associate degree in Business Administration preferred
  • Excellent time management and interpersonal skills
  • Strong written and verbal communication skills
  • Project management experience
  • Solid organizational skills with the ability to multi-task
  • Comfortable with routinely shifting demands
  • High degree of attention to detail
  • Proficient in Microsoft Office (Outlook, Word, Excel, SharePoint, and Power Point), Adobe Acrobat, Teams and social media web platforms
Benefits
  • Health insurance
  • Paid time off
  • Remote work options
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementtime managementorganizational skillsattention to detailadministrative systems
Soft Skills
interpersonal skillswritten communicationverbal communicationmulti-taskingprofessionalism
Certifications
high school diplomaGEDassociate degree in Business Administration