Calista Corporation

Billing Specialist

• The Billing Specialist provides billing services to a large number of companies, primarily on government contracts, with an extremely high volume of data.
• Read and understand complex government and commercial contracts with assistance from Billing Lead or Billing Supervisor.
• Assist with creation and/or maintenance of contract funding and billing logs to include balancing them.
• Create and maintain electric and hardcopy (if required) billing files.
• Analyze open billing detail to ensure accuracy and reasonableness of expenses before invoice is processed.
• Prepare and send out accurate invoices with required back-up in a timely manner.
• Back-up may include Excel workbooks, timesheets, and accounts payable invoices.
• Enter invoices into Wide Area Workflow (WAWF) or utilize other customer-designated submittal method.
• Interact with accountants and project managers on matters that relate to the billing process.
• Follow-up on needed adjustments for unbilled expenses.
• Assist with reconciliation of unbilled receivables.
• Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Identify and resolve billing discrepancies and issues with assistance from Billing Lead or Billing Supervisor.
• Make recommendations for resolution of issues to the Billing Lead or Billing Supervisor.
• Generate and interpret accounts receivable aging reports with assistance from Billing Lead or Billing Supervisor.
• Follow-up and document efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
• Assist with obtaining invoices and back-up for DCAA or internal audits.
• Assist Billing Lead in documenting contract-specific billing procedures using the Billing Processes Template.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Payroll

• The Payroll Manager is responsible for overall administration and execution of payroll for a multi-state, multi-company, global workforce in a highly regulated environment.
• Ensure accurate, compliant, and timely payroll processing across diverse business operations, including Service Contract Act (SCA) requirements, collective bargaining agreements, and federal government contracts compliance.
• Direct the day-to-day operations of the payroll department to ensure timely and accurate payroll processing for multi-state and international employee groups.
• Supervise, mentor, and train payroll staff.
• Administer and oversee the Deltek payroll system.
• Interpret and apply payroll-related policies, collective bargaining agreements, wage determinations, and SCA compliance.
• Ensure payroll practices align with requirements of federal government contracts and labor law compliance.
• Design, implement, and monitor payroll processes, internal controls, and workflows for efficiency and risk mitigation.
• Prepare and review reconciliations, reports, and documentation in support of internal and external audits.
• Work collaboratively with Finance when adjustments are required.

Payroll Manager

Compliance

• Prepare incurred cost proposals, ensuring meeting strict deadlines.
• Maintain an internal control matrix, suggest process changes and improvements, and assist with developing compliance monitoring.
• Prepare provisional billing rate requests.
• Review and reconcile cost pools, perform cost scrubs and other compliance reviews.
• Review accounting policies for compliance.
• Prepare internal training materials.
• Perform cost modeling.
• Implement compliance-related data gathering and reporting efficiencies.
• Support DCAA audits of incurred cost proposals, provisional billing rate requests, and accounting system audits, among others, by acting as a liaison between the auditors and Calista.
• Assist in contract closeouts and terminations.
• Support staff in all departments by answering or funneling compliance-related questions.
• Perform other duties as assigned.

Compliance Analyst II

Accountant

• Maintain the project and general ledger records, and monitor cost, funding, and revenue recognition.
• Prepare project reports, reconciliations, and audit work papers.
• Provide monthly financial data for assigned projects.
• Communicate with Project Managers to ensure bills are accurate and issued timely.
• Review A/P vouchers and Expense Reports for accuracy and proper coding.

Billing Specialist

Payroll Manager

Compliance Analyst II

Accountant II