Calista Corporation

Accounts Payable

• Receive invoices, sort, and prepare them for payment.
• Review and understand invoice terms and audit for correctness.
• Direct invoices for approval and collect approved invoices.
• Ensure payments are sent out on time to avoid late penalties.
• Code invoices, complete data entry, and pay the vendor.
• Run a pre-payment report to indicate how checks will be made and copies of checks made.
• Prepare tax deposits, book transfers, and ACH vouchers.
• Review vendor statements and research and resolve discrepancies.
• Prepare outstanding warehouse receipt reconciliation.
• Track pending invoices with open POs.
• Process weekly check run and apply ACH payments.
• Prepare monthly A/P aging reports.
• Create and maintain vendor files.
• Responsible for W-9 collection and maintenance.
• Prepare 1099 reporting
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Accounts Payable Technician

Payroll

• The Payroll Technician processes timesheets, payroll deductions, and new hire paperwork; pays State and Federal taxes, child support and garnishment deductions; and files confidential employee information.
• Manage Calista’s electronic time collection system.
• Code paper timesheets.
• Pay Federal and State payroll taxes.
• Pay Child Support and other garnishments.
• Process new hire payroll forms.
• Process leave/vacation/sick accruals.
• Print and mail pay stubs and paychecks.
• File confidential documents.
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Payroll Technician

Compliance

• Assist with supporting DCAA and DCMA audits and reviews of the Accounting System, Incurred Cost Proposals, Provisional Billing Rates, among others.
• Organize and formulate responses to DCAA requests for information and flux analyses.
• Prepare incurred cost proposals.
• Review transaction-level cost data for allowability, allocability, and reasonableness in accordance with FAR Part 31 and company policy.
• Support preparation and reconciliation of indirect rate calculations.
• Assist in monthly and year-end closing activities related to indirect rate pools and bases.
• Support training efforts related to cost allowability and timekeeping compliance.
• Perform other duties as assigned.

Compliance Analyst I

• Prepare Incurred Cost Proposals and Provisional Billing Rate requests
• Serve as a primary point of contact for DCAA and DCMA audits
• Maintain and enhance the internal control matrix
• Review and reconcile cost pools
• Review accounting policies and recommend updates
• Develop and deliver compliance-related training materials
• Perform cost modeling and scenario analyses
• Identify and implement data gathering and reporting efficiencies
• Provide guidance to cross-functional departments on compliance-related matters
• Perform other duties as assigned.

Compliance Analyst II

• Direct the day-to-day operations of the payroll department to ensure timely and accurate payroll processing for multi-state and international employee groups.
• Supervise, mentor, and train payroll staff, ensure workload is distributed for maximum efficiency, and ensure transactions are accurate and compliance requirements are met.
• Administer and oversee the Deltek payroll system, ensuring system configuration and calculations remain accurate for wages, overtime, leave and sick accruals, benefits, garnishments, deductions, and multiple tax jurisdictions.
• Ensure payroll practices align with requirements of federal government contracts and labor law compliance.
• Prepare and review reconciliations, reports, and documentation in support of internal and external audits.
• Analyze payroll transactions and investigate discrepancies to ensure compliance and accuracy.
• Stay current with changes in payroll legislation, union regulations, SCA regulations, and federal contracting requirements.

Accounts Payable Technician

Payroll Technician

Compliance Analyst I

Compliance Analyst II

Payroll Manager