Calista Corporation

Payroll

• Direct the day-to-day operations of the payroll department to ensure timely and accurate payroll processing for multi-state and international employee groups.
• Supervise, mentor, and train payroll staff, ensure workload is distributed for maximum efficiency, and ensure transactions are accurate and compliance requirements are met.
• Administer and oversee the Deltek payroll system, ensuring system configuration and calculations remain accurate for wages, overtime, leave and sick accruals, benefits, garnishments, deductions, and multiple tax jurisdictions.
• Ensure payroll practices align with requirements of federal government contracts and labor law compliance.
• Prepare and review reconciliations, reports, and documentation in support of internal and external audits.
• Analyze payroll transactions and investigate discrepancies to ensure compliance and accuracy.
• Stay current with changes in payroll legislation, union regulations, SCA regulations, and federal contracting requirements.

Payroll Manager

Billing Specialist

• The Billing Specialist performs advanced billing services to a high volume, complex billing activities government and commercial contracts across multiple entities.
• Review and interpret complex government and commercial contracts terms and conditions to ensure billing accuracy and compliance.
• Assist in creating and maintaining contract funding and billing logs to include balancing them using Excel and Costpoint.
• Create and maintain electronic and hardcopy billing files; ensure documentation meets audit and regulatory requirements.
• Analyze unbilled detail and reconcile accounts for accuracy and reasonableness of expenses before invoice is processed.
• Prepare, review, and submit complex large volume invoices batched, ensuring accuracy and compliance with contract terms and company policies, while including required backup and within the contract department deadlines.
• Prepare and submit accurate invoices using Wide Area Workflow (WAWF) or other customer-designated methods.
• Work with accountants, project managers, and Billing Specialist Lead, at both corporate and subsidiary levels, to resolve issues and implement approved corrective actions.
• Assist in monitoring unbilled receivables and recommend adjustments.
• Verify billing accounts against accounts receivable ledger to ensure that all payments are accounted for and properly posted.
• Identify billing discrepancies and propose solutions to the Billing Specialist Lead; implement adjustments only as directed.
• Generate and interpret accounts receivable aging reports.
• Generate and provide billing-related reports to subsidiaries, clients, and joint venture partners as required.
• Provide support and documentation of efforts to collect past-due receivables utilizing the Accounts Receivable Collection and Write-off Forms.
• Provide support for internal and external audits, including DCAA voucher reviews, by supplying necessary documentation and explanation.
• Support the Billing Specialist Lead in maintaining contract-specific billing procedures using the Billing Processes Template.
• Ensure all billing activities comply with external regulations, industry standards and internal guidelines.
• Work in a constant state of alertness and in a safe manner.