California Western Innocence and Justice Clinic

Events

• Event Coordination Educate staff from various departments/programs of event planning policies and procedures.
• Coordinate events from concept to completion, ensuring smooth, efficient operation and, as necessary, generation of maximum exposure.
• Coordinate event driven logistics including, but not limited to, event invitations (email/hard copy), marketing materials and distribution, catering, parking, venue selection, rentals, and beverage selection and service.
• Work closely with internal and external vendors; event venue research, contracts and selection, event entertainment, travel arrangements, event registration (e.g., guest lists, name tags); tracking event guest responses, managing, staffing registration and check-in tables.
• Recruits, trains, and assigns volunteers.
• Coordinate necessary set-ups including tables, chairs, displays, audio-visual equipment, photographers and musicians, caterers, special needs accommodations.
• Respond to inquiries from external constituencies about events, including assisting with media requests.
• Serve as a member of the Planning Activities Committee (PAC) to plan employee events.
• Facilities Operations Coordinate incoming and outgoing campus mail.
• Assist with communications to camps community regarding changes in mail services.
• Organize and maintain the upkeep of the mailroom.
• Handle all photo ID processing for students and employees throughout the year.
• Order and stock photo ID supplies well in advance of need.
• Coordinate supplies replacement, and calendaring in advance of depletion.
• Maintain campus coffee and food service supplies in employee lounges and student Markets.
• Ensure minimal downtime by closely coordinating with service vendors for purchase of supplies and management of service issues.
• Maintain departmental First Aid Kits, supplies ordering, etc.
• Assist with furniture and equipment moves, adds, and changes.
• Maintain related inventories.
• Maintain and oversee Parking Privileges Policy and related inventory spreadsheets.
• Manage locker rentals for students and student organizations, oversee usage, and protocols.
• Team effectively with Student Affairs in coordination.
• Log all utility billing; alert Director to unusual charges and changes in normal usage.
• Assist with informing the maintenance team of work orders. Occasionally update status as needed.
• Report and investigate facilities issues and cleanliness.
• Regularly perform all required filing for department.
• Assist the Facilities Director in the administrative day-to-day tasks of the Department and its internal units.
• Participate in department meetings and other committees, groups, and task forces as assigned.
• Work with appropriate level of assistance, instruction and supervision.
• Proactively advise the Executive Director of project status, potential issues and overall departmental progress.
• Perform, with team approach, other duties as assigned.

Facilities and Events Coordinator

General

• Help maintain a safe, functional, and welcoming campus environment.
• Perform a wide range of routine and semi-skilled maintenance duties, including electrical, plumbing, carpentry, painting, grounds maintenance, and equipment repairs.
• Work independently to complete maintenance work orders, support campus moves and relocations, assist with event setups and breakdowns, and perform day porter responsibilities throughout the campus.
• Perform preventive maintenance checks and interior/exterior building inspections as assigned.
• Identify and report maintenance deficiencies on a routine basis.
• Carry or haul various loads from one location to another.
• Assist with recurring tasks, including checking fire extinguishers, checking parking garage lights, etc.
• Perform general maintenance and cleaning of common areas, maintenance shop, etc.

Maintenance Team Member II

Human Resources

• Administer benefit programs, including all reporting, billing reconciliations, audits, COBRA benefits...
• Assist with student onboarding, timecard review and processing as needed.
• Act as backup for payroll processing for student and staff payrolls.
• Assist with the recruitment efforts to identify, source, and qualify candidates.
• Assist with the performance evaluation process, including system updates, goal assignment, and system training.
• Maintain current knowledge required to assure compliance with federal, state, county regulations concerning all employment related actions.
• Evaluate current HR department practices and processes and make recommendations for improvement in providing effective and efficient services to our employees and the school.
• Prepare and maintain sensitive and confidential correspondence.

Senior Human Resources Generalist

Director

• Support the law school's fundraising and alumni engagement.
• Administer a comprehensive, multi-channel annual giving program including direct mail, email, social media, web, phone, video and in-person strategies.
• Manage a portfolio of prospective and current donors and solicit donations of up to $5,000.
• Develop and implement strategies to engage with and facilitate philanthropy from 3Ls and young alumni.
• Engage with Student Organizations to support their fundraising initiatives and ensure compliance with CWSL policies.
• Support special community engagement and philanthropy programs.
• Develop and implement strategies to secure first-time donors, engage/re-engage current and lapsed donors.
• Oversee stewardship strategies for annual campaigns, including recognition lists, and giving societies.
• Create and implement a strategy for an annual Giving Day, including oversight of software platforms.
• Conduct timely annual donor acknowledgements, including thank you letters, personal visits and telephone calls.
• Engage with law firms and corporate partners to support Alumni and student programs.
• Develop and implement a quarterly Alumni newsletter.
• Plan and execute alumni engagement events including the Annual Alumni Reunion, networking events, community lectures, regional mixers and other programs.
• Responsible for annual updates of all donor recognition lists, including donor and judicial walls, signs and placards, and all print publications.
• Serve as the departmental point person for various fundraising and communications platforms.
• Oversee donor reports, annual giving lists and segmentation for appeals and communications.
• Manage strategies and implementation for donor record updates.

Facilities and Events Coordinator

Maintenance Team Member II

Senior Human Resources Generalist

Assistant Director, Institutional Advancement – Alumni Engagement