California Environmental Justice Alliance

Operations

• Develop, document, coordinate, and continuously improve internal operational workflows and processes
• Maintain process documentation, standard operating procedures, and operational guides
• Process staff medical, travel, and mileage reimbursements
• Process external invoice payments and reconcile health benefit invoices
• Process staff credit card receipts for compliance and reconciliation
• Support annual audit tasks
• Serve as the primary internal point of contact for IT support inquiries
• Triage IT requests and submit tickets to Ntiva
• Track recurring IT issues and communicate trends to leadership
• Coordinate IT equipment setup and recovery during onboarding and off-boarding
• Maintain office and home office equipment inventories and purchase documentation
• Coordinate recruitment details, job postings, scheduling, and candidate screening processes
• Support structured onboarding and off-boarding experiences
• Assist with planning and coordination of organizational events, retreats, Congreso, and Spring Lobby Day
• Support event registrations, venues, catering, IT setup, communications, and facilitation
• Provide on-site administrative logistical support at events
• Oversee federal, state, and local lobbying and campaign compliance record-keeping
• Track lobbying hours, expenses, payments, and staff lobby records
• Submit C4 lobbying reports to Beyond Impact via NetSuite
• Assist with benefits open enrollment and payroll administration
• Collect and verify timesheets, track PTO and leave balances, and report discrepancies

Administration and Operations Associate