Administration and Operations Associate

California Environmental Justice Alliance

Administration and Operations Associate coordinating finance, HR, IT, compliance, and events for California’s environmental justice alliance. Supporting remote staff through reimbursements, onboarding, payroll, equipment, and operational process improvement.

Posted 8/5/2026full-timeRemote • California • 🇺🇸 United StatesJuniorMid-Level💰 $43 - $45 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, with expertise in process documentation, HRIS, and financial systems. Proficient in managing operational workflows, supporting IT coordination, and ensuring compliance with lobbying regulations.

Highest-signal resume keywords

Process DocumentationHRIS ProficiencyMicrosoft Office SuiteIT CoordinationOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryRecord KeepingFinancial SystemsOperational ProcessesCompliance Management

Soft Skills

Excellent CommunicationInterpersonal SkillsService-Oriented ApproachAbility to Work IndependentlyCollaborative Approach

Tools & Technologies

BambooHRBOXSLACKCloud-Based PlatformsNetSuite

Industry Keywords

Administrative SupportOperations CoordinationHuman ResourcesLobbying ComplianceEvent Coordination

Tech Stack

Tools & technologies

CloudSpring

About the role

Key responsibilities & impact

Develop, document, coordinate, and continuously improve internal operational workflows and processes
Maintain process documentation, standard operating procedures, and operational guides
Process staff medical, travel, and mileage reimbursements
Process external invoice payments and reconcile health benefit invoices
Process staff credit card receipts for compliance and reconciliation
Support annual audit tasks
Serve as the primary internal point of contact for IT support inquiries
Triage IT requests and submit tickets to Ntiva
Track recurring IT issues and communicate trends to leadership
Coordinate IT equipment setup and recovery during onboarding and off-boarding
Maintain office and home office equipment inventories and purchase documentation
Coordinate recruitment details, job postings, scheduling, and candidate screening processes
Support structured onboarding and off-boarding experiences
Assist with planning and coordination of organizational events, retreats, Congreso, and Spring Lobby Day
Support event registrations, venues, catering, IT setup, communications, and facilitation
Provide on-site administrative logistical support at events
Oversee federal, state, and local lobbying and campaign compliance record-keeping
Track lobbying hours, expenses, payments, and staff lobby records
Submit C4 lobbying reports to Beyond Impact via NetSuite
Assist with benefits open enrollment and payroll administration
Collect and verify timesheets, track PTO and leave balances, and report discrepancies

Requirements

What you’ll need

Associate or bachelor's degree in business administration, Organizational Management, or a related field preferred; equivalent experience will be considered
Minimum 2–3 years of experience in an administrative, operations, human resources, or coordinator role
Prior experience supporting HR processes, financial systems, or IT coordination is highly desirable
Strong organizational skills and ability to manage multiple priorities and deadlines
Excellent written and verbal communication skills
High proficiency in Microsoft Office Suite, including Word, Excel, and Outlook
Comfort working within cloud-based platforms and databases
High proficiency in HRIS and other operational systems
Experience with BambooHR, BOX, and SLACK preferred
Ability to develop or improve administrative processes and document procedures clearly
High degree of accuracy in data entry and record keeping
Ability to handle sensitive and confidential information professionally and discreetly
Service-oriented, collaborative approach and strong interpersonal skills
Ability to work independently and know when to escalate or seek guidance
Ability to travel regularly, about 8 times per year, mostly in California
Ability to occasionally lift office supplies or equipment up to 20 lbs.
Prolonged sitting and computer work, with occasional standing, walking, bending, and reaching

Benefits

Comp & perks

Eligible for full-time benefits
Eligible for overtime for hours worked over 8 hours a day and/or 40 hours per week
Vacation (10 to 25 days per year)
Wellness Leave (12 to 18 days per year)
11 paid holidays
2-week paid winter break (December 19 through January 1)
Paid medical, dental, vision insurance, life insurance and medical reimbursement plan
100% of the full insurance premium for qualified employees
Monthly reimbursement for cell and internet usage
401(k) retirement plan
CEJA contributes 4.8% towards the 401(k) plan
$2000 professional development allowance
Two-month sabbatical after seven years of continuous employment
CEJA is currently piloting a 32-hour, four-day work week, during which staff work Monday through Thursday
Excellent orientation program