Review executed proposals and contracts to confirm alignment with agreed-upon terms, conditions, and billing requirements.
Establish and maintain accurate project setups within the ERP system using approved pricing, budgets, and cost structures.
Prepare, review, and reconcile weekly unbilled and draft invoice reports; identify and resolve discrepancies proactively.
Generate accurate time-and-material invoices, ensuring compliance with client-specific billing formats, documentation standards, and contractual requirements.
Compile, organize, and present all required invoice backup, including labor, expenses, subcontractor documentation, and prevailing wage support.
Collaborate directly with Project Managers to resolve billing delays, cost variances, and documentation gaps.
Support invoice collections by providing billing status, backup documentation, and resolution of client inquiries.
Maintain complete and audit-ready billing files, including executed contracts, invoices, technical reports, and supporting schedules.
Review subcontractor invoices for accuracy and compliance; confirm executed subcontractor agreements and valid Certificates of Insurance are on file.
Manage manual subcontractor documentation workflows where automated systems are not available.
Assist with internal and external audits by providing requested project, billing, and compliance documentation.

Requirements

Associate’s Degree in Accounting or a related field required (Bachelor’s preferred)
Minimum of 2 years of project accounting experience or 5 years of equivalent hands-on accounting experience
Demonstrated experience with prevailing wage projects (California prevailing wage knowledge strongly preferred)
Strong background in time-and-material billing environments
Proven experience in cost accounting, ideally within construction, infrastructure, engineering, or technical services industries
Working knowledge of ERP systems; JD Edwards experience highly preferred
Exceptional proficiency in Excel (advanced formulas, reconciliations, reporting) and comfort working extensively with spreadsheets and PDF editing tools
Strong written and verbal communication skills with the ability to collaborate across project and finance teams.

Benefits

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project accountingcost accountingtime-and-material billingreconciliationsbilling complianceinvoice preparationdiscrepancy resolutionaudit documentationsubcontractor invoice reviewprevailing wage knowledge

Soft Skills

collaborationcommunicationproblem-solvingattention to detailorganizational skills

Certifications

Associate’s Degree in AccountingBachelor’s Degree in Accounting