BruntWork

Virtual Assistant – Residential Building Project Support, PM/Estimator

BruntWork

full-time

Posted on:

Location Type: Remote

Location: Australia

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About the role

  • Maintain and update client contact information; remove duplicates and ensure completeness
  • Manage supplier contacts including obtaining and uploading subcontractor insurances and licenses
  • Establish standardized document folder templates for consistent job layouts
  • Set up and manage messaging channels within the platform
  • Monitor and chase timesheets daily to ensure completion and accuracy against site diaries
  • Oversee daily completion of site and truck diaries, following up with team members as needed
  • Import and allocate invoices to cost codes (potential responsibility)
  • Complete and maintain checklists relevant to projects
  • Develop estimating templates and standardize templates for documentation
  • Finalize and maintain cost code structures
  • Assist with estimating, take-offs, drafting variations, and progress claims
  • Manage and organize inbox, ensuring emails are moved to relevant folders with consistent job codes
  • Sort emails into trade-specific folders for easier access and tracking
  • Manage calendar and schedule meetings, considering travel time and priorities
  • Apply and manage hire account
  • Assist with Occupancy Certificate applications and follow-ups for projects

Requirements

  • Proven experience in residential building estimating and/or project management
  • Proficiency with Wunderbuild or similar construction management platforms
  • Strong organizational skills and attention to detail
  • Excellent communication skills and ability to follow up persistently but professionally
  • Ability to multitask and manage time efficiently
  • Familiarity with document and file management systems
  • Comfortable working remotely and coordinating with multiple stakeholders.
Benefits
  • Independent Contractor Perks
  • Permanent work from home
  • Immediate hiring
  • Steady freelance job
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
residential building estimatingproject managementdocument managementcost code structuresestimating templatestake-offsdrafting variationsprogress claims
Soft Skills
organizational skillsattention to detailcommunication skillsmultitaskingtime managementprofessional follow-up