Broadridge

Proxy Design Project Manager

Broadridge

full-time

Posted on:

Location Type: Hybrid

Location: Newark • New Jersey • New York • United States

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Salary

💰 $75,000 - $80,000 per year

About the role

  • Manage the full lifecycle of proxy design projects from kickoff through final production and delivery
  • Develop detailed project plans, schedules, and milestone trackers aligned with filing deadlines and annual meeting dates
  • Proactively identify risks, capacity constraints, and timeline impacts; implement mitigation strategies
  • Coordinate cross-functional teams
  • Serve as the primary internal point of contact for assigned projects
  • Partner with Account Managers to support client expectations, scope alignment, and change management
  • Facilitate project kickoffs, status meetings, and production reviews
  • Communicate timelines, dependencies, and risks clearly to internal teams and client-facing stakeholders
  • Ensure proxy materials meet brand standards, design specifications, and accessibility requirements
  • Oversee multiple proof cycles and manage version control across complex documents
  • Partner with Regulatory and Compliance teams to ensure adherence to SEC and other applicable requirements
  • Manage print specifications, production schedules, and mailing coordination where applicable
  • Monitor project budgets and scope to support profitability and resource optimization
  • Track key performance indicators including on-time delivery, error rates, and client satisfaction
  • Support continuous improvement initiatives to streamline proxy season workflows
  • Contribute to best-practice documentation and standardized processes for the Design team.

Requirements

  • Bachelor’s degree in Business, Communications, Graphic Design, or related field preferred
  • 3–8 years of project management experience in financial services, financial print, agency, or regulated document production environments
  • Direct experience with proxy statements, annual reports, or SEC filings is a plus
  • Strong understanding of proxy statement structure and regulatory timelines
  • Exceptional organizational and time management skills with the ability to manage multiple concurrent, high-priority projects
  • Proven ability to operate effectively under tight deadlines and peak seasonal volume
  • Excellent written and verbal communication skills
  • High attention to detail and commitment to quality control
  • Proficiency with project management tools and workflow systems
  • Collaborative mindset with the ability to influence without direct authority.
Benefits
  • Please visit www.broadridgebenefits.com for more information on our comprehensive benefit offerings.
  • All Colorado employees receive paid sick leave in compliance with the Colorado Healthy Families and Workplaces Act and other legally required benefits, as applicable.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementrisk managementcapacity planningversion controlbudget managementquality controltimeline managementperformance trackingprocess improvementregulatory compliance
Soft Skills
organizational skillstime managementcommunication skillsattention to detailcollaborationinfluence without authorityclient managementproblem-solvingadaptabilityleadership
Certifications
Bachelor’s degree in BusinessBachelor’s degree in CommunicationsBachelor’s degree in Graphic Design