Executive Assistant
Brixmor Property Group
full-time
Posted on:
Location Type: Hybrid
Location: Conshohocken • Pennsylvania • United States
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About the role
- Arrange travel and accommodations; prepare monthly expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Manage the Executive's contact database
- Communicate clearly and concisely, both verbally and in writing; use sound judgment and organizational skills to appropriately triage and/or act on matters on behalf of the CFO
- Continuously organize complex calendars and schedules, resolving all scheduling issues as they arise
- Draft, prepare, and/or edit correspondence, presentations, meeting materials, and reference materials
- Manage sensitive matters and financial information with a high level of confidentiality and discretion, especially material, non-public financial information
- Conserve the Executive's time by reading, researching, collecting, and analysing information as needed, in advance
- Willingness to enthusiastically complete both high-level and low-level tasks and ad hoc special assignments
- Positively represent the CFO and the company through exceptional interpersonal skills, a keen eye for detail, consistent follow-through, and a desire to continuously improve themselves and their work
- Assist with quarterly supplemental disclosure certification process
- Research and coordinate logistics for Board/investor-related events and roadshows, including dinner reservations, hotel options, and travel/transportation arrangements
- Maintain accurate meeting logs, including roadshows and conferences, to track and report ownership trends, meeting history, and investor interactions
- Review solar and EV charging lease agreements and translate key terms, conditions, and requirements into standardized fields, templates, and workflows in Salesforce
- Leverage AI tools to enhance efficiency and support executive-level priorities
Requirements
- A BA/BS undergraduate degree
- Minimum three to five years’ experience in administrative support at the Executive level
- Advanced level in MS Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
- Ability to handle confidential information
- Superior time management and prioritizing skills with the ability to focus on multiple tasks simultaneously
- Strong attention to detail and organization
- Must possess good analytical skills and problem-solving abilities, translating these skills into good judgment and decision making on behalf of the CFO
- Must be able to assume initiative and work independently with minimal direction
- Proven ability to interact with multiple levels of the organization successfully and coordinate activities and efforts within a “collaborative” environment
- Excellent verbal & written communication skills (both internal & external customers)
- Ability to meet assigned project(s) deadlines
- Exhibits a “results oriented” approach to tasks, assignments, and responsibilities
- Ability to work required hours and additional time as necessary to meet reporting requirements
Benefits
- very competitive pay commensurate with background and responsibilities
- benefits and perks package that supports career engagement, growth, good health and connection with teammates and our communities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
MS OutlookMS WordMS ExcelMS PowerPointAdobe Acrobatcalendar managementexpense reportingdata analysisconfidential information handlingdocument preparation
Soft Skills
time managementprioritizationattention to detailorganizational skillsanalytical skillsproblem-solvinginitiativeindependencecommunication skillscollaboration
Certifications
BA/BS undergraduate degree