brightfin

Executive Assistant

brightfin

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $85,000 - $95,000 per year

About the role

  • Own and manage the CEO’s complex calendar: prioritization, sequencing, time-blocking, and conflict resolution.
  • Schedule and coordinate internal and external meetings across multiple time zones; manage logistics end-to-end.
  • Drive meeting preparation: agendas, pre-reads, attendee coordination, and follow-ups/action tracking.
  • Maintain high-quality communications on behalf of the CEO as needed (email coordination, scheduling messages, confirmations).
  • Anticipate needs, spot issues early, and keep priorities moving without needing reminders.
  • Provide backup scheduling and coordination support for executive leadership team members when needed.
  • Support executive operating rhythm: weekly leadership meeting logistics, cadence communications, action tracking.
  • Partner closely with the CHRO to keep leadership coordination tight during growth and integration phases.
  • Coordinate travel logistics for the CEO and provide backup travel support for the leadership team (air, hotel, ground, itineraries).
  • Own expense management and reconciliation for the CEO and support T&E processes for executives as needed.
  • Maintain clean documentation and timely submissions; follow company policies and deadlines.
  • Coordinate board meeting logistics: scheduling, calendars, meeting links, and attendee communications.
  • Support preparation workflows by tracking timelines, reminders, and distribution needs (in partnership with CEO/CHRO/CFO).
  • Communicate with board members and external stakeholders with polish, discretion, and urgency.
  • Coordinate corporate events such as leadership offsites, planning sessions, customer events, and team gatherings. Manage logistics, vendor coordination, run-of-show support, and post-event follow-up.
  • Support the CHRO with basic administrative execution.
  • Assist with People team coordination tasks during peaks (integration activities, communications rollouts, company-wide programs).

Requirements

  • 5+ years of experience supporting senior executives (CEO/President/GM-level strongly preferred).
  • Proven ability to manage high-volume scheduling with competing priorities in a fast-paced environment.
  • Strong executive presence: polished written and verbal communication, confident follow-through, sound judgment.
  • High attention to detail — consistently accurate in calendars, logistics, documentation, and communications.
  • Strong PowerPoint and presentation support skills: formatting, slide clean-up, layout, and executive-ready output.
  • Comfortable operating with ambiguity and shifting priorities; thrives in a “figure it out” environment.
  • High discretion and ability to handle confidential information with maturity and professionalism.
  • Tech fluent: comfortable with modern productivity tools (Google Workspace or Microsoft 365, Slack, Zoom, calendar systems, expense tools).
Benefits
  • comprehensive health, dental and vision benefits package
  • Paid time off.
  • work-life balance
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementschedulinglogistics coordinationmeeting preparationexpense managementdocumentationpresentation supportaction trackingconflict resolutionattention to detail
Soft Skills
executive presencepolished communicationsound judgmentdiscretionprofessionalismability to handle ambiguitytime managementprioritizationfollow-throughadaptability