Executive Assistant
BridgeBio
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $43 - $50 per hour
About the role
- Provide administrative support to VP and multiple Sr. Leaders
- Calendar, meeting, and event management to coordinate internal and external meetings/events; Assist with food orders, meeting needs, and proactively manage calendar requests and conflicts
- Support internal communications (e.g., team announcements, recognition, internal updates)
- Interview preparation, such as providing resumes and appropriate materials in a timely manner ahead of meetings and interviews
- Manage all travel (flight, hotel, car) arrangements for domestic and international travel
- Expense management duties, which include submitting expense reports and receipts in a timely manner
- Contract Assistance and Liaison: Assist with obtaining Legal approval and routing contracts for signatures (via Docusign), managing electronic storage (in Gatekeeper), and tracking contract progress to ensure timely execution
- Purchase Order Requisitions: Manage purchase order requisitions and invoice reconciliation (via Coupa)
- Support new hires by adding them to distribution lists, scheduling onboarding meetings, granting building access, and serving as their main contact
- Provide onboarding support for new vendors and agencies when needed, ensuring they have the proper access and documents/enablement required to get them up and running
- Project work as necessary to support each team’s goals including work cross functionally with other EA’s, HR, Marketing, Clinical Development, etc.
- Identify opportunities to streamline administrative and project processes for improved efficiency
Requirements
- 4+ years of administrative assistant experience
- Proactive, one step ahead work ethic, attitude, and approach
- Able to multi-task and manage multiple calendars, teams, and requests
- Ability to drive schedules and agendas with a more profound understanding of the context
- Solid teamwork and interpersonal skills, with a desire to offer suggestions and improvements; superior communication skills with the ability to work across all levels, internally and externally; High level of confidentiality, discernment, and judgment
- Desire to grow and take on your projects and work under pressure while consistently meeting deadlines
- Experience working with all levels of management, employees, vendors, and customers; experience with biotech and pharma medical affairs leadership strongly preferred
- Generally, IT savvy; highly proficient in MS Office applications, including Outlook, Word, PowerPoint, SharePoint, and Excel; Experience / open to learning new ways of working including copilot, ChatGPT, and other AI platforms
Benefits
- Market leading compensation
- 401K with 100% employer match on first 3% & 50% on the next 2%
- Employee stock purchase program
- Pre-tax commuter benefits
- Referral program with $2,500 award for hired referrals
- Comprehensive health care with 100% premiums covered - no cost to you and dependents
- Mental health support via Spring Health (6 therapy sessions & 6 coaching sessions)
- Hybrid work model - employees have the autonomy in where and how they do their work
- Unlimited flexible paid time off - take the time that you need
- Paid parental leave - 4 months for birthing parents & 2 months for non-birthing parents
- Flex spending accounts & company-provided group term life & disability
- Subsidized lunch via Forkable on days worked from our office
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative supportcalendar managementmeeting managementtravel arrangementsexpense managementcontract managementpurchase order requisitionsonboarding supportproject managementinvoice reconciliation
Soft skills
proactive work ethicmulti-taskingteamworkinterpersonal skillscommunication skillsconfidentialityjudgmentability to work under pressuretime managementsuggestive improvement