Braintrust

Executive Assistant

Braintrust

full-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Manage complex, high-volume calendars across the CEO and GTM leaders, including internal leadership meetings and external meetings with customers, partners, and candidates
  • Anticipate scheduling conflicts and proactively prioritize time around the company’s most important work
  • Ensure executives are well-prepared for meetings by coordinating agendas, briefing materials, and context
  • Track action items, deadlines, and commitments across meetings and initiatives to ensure follow-through
  • Draft, organize, and manage communications on behalf of executives when appropriate
  • Plan and coordinate domestic and international travel for executives
  • Support planning and execution of leadership meetings, off-sites, customer events, and team gatherings
  • Manage budgets and expenses on behalf of executives
  • Identify inefficiencies in how work gets done and build lightweight systems, documentation, or workflows to improve speed and clarity
  • Use AI and automation tools to eliminate repetitive work and create leverage for yourself and your executives
  • Handle sensitive business information with professionalism and strong judgment
  • Represent leadership with professionalism and build trusted relationships across the company

Requirements

  • 4+ years of experience supporting senior executives in fast-paced environments, preferably in tech
  • Proven ability to manage complex calendars with frequent changes and competing priorities
  • Strong attention to detail and ability to move quickly without sacrificing quality
  • Excellent written and verbal communication skills
  • Sound judgment and discretion when handling sensitive information
  • High EQ and the ability to build trust with executives and cross-functional partners
  • Comfort operating in ambiguity and proactively taking ownership of work
  • Strong proficiency with Google Workspace, Slack, and Notion
  • Demonstrated ability to use AI, automation, or tooling to streamline work and increase efficiency
Benefits
  • Medical, dental, and vision insurance
  • Daily lunch, snacks, and beverages
  • Flexible time off
  • Competitive salary and equity
  • AI Stipend
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementbudget managementaction item trackingworkflow improvementdocumentation managementcommunication managementevent planningtravel coordinationscheduling conflict resolutionAI and automation usage
Soft Skills
attention to detailwritten communicationverbal communicationsound judgmentdiscretionemotional intelligencetrust buildingownershipadaptabilityprofessionalism